The yearly outreach to employees who have uncashed paychecks for calendar year 2008 will commence in June 2009 by the Department of Taxation and Finance’s Division of the Treasury. Agencies are requested to first verify the validity of checks dated 2008 on the Control-D report NPAY539.
Agencies should review the NPAY539 report monthly to identify employees with non-negotiated paychecks.
Agencies must ensure the payee is due the funds. If records indicate that the paycheck was delivered to the employee, the employee should be contacted and encouraged to negotiate the check.
If delivery of the paycheck had been attempted but failed, current procedures require that the agency return the check to the New York State Division of the Treasury within 30 days. Checks appearing on the NPAY539 report that fall into this category must be returned immediately. The check and Form AC 2714 (Undeliverable Payroll Check Report) may be mailed via the U.S. Postal Service to the Division of the Treasury at:
NYS Department of Taxation and Finance
Division of the Treasury
Attn: Depository Control
PO Box 22119
Albany, NY 12201-2119
For agencies utilizing couriers or overnight mail service, the check and Form AC 2714 should be delivered to:
NYS Department of Taxation and Finance
Division of the Treasury
Attn: Depository Control
110 State Street, 2nd floor
Albany, NY 12207
Checks listed on the NPAY539 report that represent erroneously issued checks must be returned to OSC immediately via Form AC 230 (Report of Check Returned For Refund Or Exchange).
As a reminder, when a valid payroll check is undeliverable due to the agency’s inability to locate the employee, the following procedures must be followed:
- The check must be secured by the appropriate Business Unit.
- Within 30 days of the check date, the agency is required to make two (2) attempts to locate the employee and deliver the check.
- If, after 30 days, the check cannot be delivered to the employee, the check must be returned to New York State Department of Taxation and Finance, Division of the Treasury, using Form AC 2714 (Undeliverable Payroll Check Report) as indicated above.
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