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Date: August 18, 2009

Bulletin Number: 920

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Subject

PEF Firearms Training and Safety Incentive Program

 

Purpose

To inform agencies of the new Additional Pay earnings codes and to provide instructions to pay the Firearms Training and Safety Incentive Program payment.

 

Affected Employees

PS&T Unit employees with Peace Officer status under Section 2.10 of the New York State Criminal Procedure Law who meet the eligibility as described below.

Background

Pursuant to a side letter to the 2007-2011 Agreement between the State of New York and PEF, a pilot incentive program has been established for certain employees who complete required agency directed training programs designed to promote firearm proficiency and safety.

 

Effective Date(s)

Immediately.

 

Contract Provisions and Eligibility Criteria

The PEF 2007-2011 contract includes a GOER side letter stating that certain employees with Peace Officer status who successfully complete agency-directed firearms proficiency and safety training programs as set by the Joint Committee on Health and Safety are eligible for a pilot Firearms Training and Safety Incentive Program payment. This pilot program shall run concurrently with State fiscal years.  The first year for which the incentive payment is available is State fiscal year 2008-09.

  • Incentive payment amount for training in State fiscal year 2008-09 $150

To be eligible for the payment, employees must have met the following criteria as of March 31, 2009, the last day of the fiscal year:

  • PS&T bargaining unit member with Peace Officer status under Section 2.10 of the New York State Criminal Procedure Law;
  • Assigned to carry a firearm; and
  • Successfully completed all required firearms safety and/or proficiency training during State fiscal year 2008-09.

Part-time employees who meet the eligibility are entitled to the full payment.

The Firearms Training and Safety Incentive Program payment is pensionable and included in the calculation of overtime.

 

OSC Actions

OSC has created a new Additional Pay earnings code to be used to pay the Firearms Training and Safety Incentive Program payment to eligible employees:

  • PFR

PEF Firearm Differential

OSC will automatically calculate retroactive payments resulting from this payment.

 

Agency Actions

When processing the FY 2008-09 payment for employees who met the eligibility criteria as of March 31, 2009, agencies must use the following procedure to report the Firearms Training and Safety Incentive Program payment on the Additional Pay page:

Earnings Code:

PFR

Effective Date:

4/1/09

OT EFF Date

4/1/09

Annual Additional Earnings:

$150

End Date

3/31/10

Goal Balance

Leave Blank (will be filled in by the system when paid)

 

Deduction Information

All general deductions for employees whose status is Terminated, Retired or Deceased will be automatically cancelled by OSC with the exception of the following:

Code

Narrative

233

PEF Member

247

PEF Non-Member A/S

410

Health Care Spending Account

420

NY Dependent Care Contribution

425

Repay State Loans/Debt

426

Higher Ed Repay State Loan

428

Dependent Care

433

Total Unemployment Ins Owed

500

Medicare Deficiency

501

Social Security Deficiency

GARNSH

Garnishments

HIATRG

Regular After Tax Health

HIATSP

Special After Tax Health Adj

HIBTRG

Regular Before Tax Health

HIBTSP

Special Before Tax Health Adj

 

 

 

 

 

 

 

 

Tax Withholding Information

The PEF Firearms Training and Safety Incentive Program payment is taxable income, will be included in the employee’s taxable gross wages and is subject to all employment and income taxes.

 

Undeliverable Checks

Inactive employees may be eligible for a payment as a result of the adjustments. If the agency has made an effort to deliver the check to the employee but the check has been returned and is undeliverable, the agency should forward the check to the NYS Department of Tax and Finance, Division of Treasury, per instructions in Payroll Bulletin No. 908.

Checks issued to eligible employees who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P) and a Report of Check Exchange (Form AC 1476-P).

For recipients of a previously deceased employee's payroll checks where a Next of Kin Affidavit and Report of Check Exchange forms have been submitted, OSC will accept a photocopy of these forms to process the exchange of the check.

 

Questions

Questions about payment processing may be directed to the Payroll Audit mailbox.