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Date: April 8, 2010

Bulletin Number: 984

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Subject

Change in Maintenance Rates for Employee Housing and Meals

Purpose

To notify agencies (with the exception of the City University of New York) of increases in maintenance rates for employee housing and meals.

Background

In accordance with the Division of the Budget Policy and Reporting Manual, Item B-300 and Item B-300A (effective April 1, 2010), maintenance rates have been increased.

Note: Items B-300 and B-300A present information for specific unions/bargaining units.

The Determining Taxability of Maintenance Deductions can be used as a guideline for determining the taxable status of maintenance deductions for State employees.

Affected Employees

Employees with deductions for employee housing and/or meals using Deduction Code 401 (Taxable Maintenance) or 402 (Non-Taxable Maintenance).

Effective Date(s)

Paychecks dated April 22, 2010 (Institution).
Paychecks dated April 28, 2010 (Administration).
Paychecks dated July 21, 2010 (SUNY).

Control-D Report

The Control-D report NBEN725 (Employees with Maintenance Deductions) identifies employees who have maintenance deductions in each agency (excluding SUNY*) is now available.

*NBEN725 for SUNY employees will be available on June 23, 2010.

Agency Actions

Agencies must report changes to maintenance deductions by inserting a new effective dated row in the General Deduction page.

Note:  The effective date to be entered is the first day of the pay period for the check date in which the deduction will be effective.

Questions

The Division of Budget Policy and Reporting Manual, Item B-300 and Item B-300A (effective April 1, 2010) are available from the Division of the Budget at 518-474-0429.

Questions regarding this bulletin may be directed to the Tax and Compliance mailbox.