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Date: May 20, 2010

Bulletin Number: 992

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Subject

2010 Salary Increases for Employees Represented by the Civil Service Employees Association (CSEA)

 

Purpose

To explain OSC’s automatic processing and to provide instructions for agency processing.

 

Affected Employees

Employees in the following bargaining units who meet the eligibility criteria:

Administrative Services

BU02

Operational Services

BU03

Institutional Services

BU04

Division of Military & Naval Affairs

BU47

 

Background

The emergency appropriations enacted by the New York State Legislature authorize the payment of the 4% increase for the payroll periods for which payment is made in paychecks dated May 26, 2010.

OSC will be processing the salary increase in paychecks dated May 26, 2010 (Administration).

 

Effective Date(s)

 

Effective Date

Paycheck Date

Administration Lag

4/29/10

5/26/10

Administration Extra Lag

4/22/10

5/26/10

 

 

A bulletin for Agencies regarding the processing of the Institution Lag and Institution Extra Lag payroll cycles will be issued at a future date.

 

Provisions and Eligibility Criteria

General Salary Increase
The legislation provides for a 4% salary increase for employees in graded and NS (SG 600) positions, trainees (SG 800) and hourly employees.

  • 2010 Salary Schedule
  • Annual employees receive a 4% increase rounded to the nearest dollar.
  • Hourly employees receive a 4% increase rounded to the nearest cent.

Exceptions:

  • No increase for FEE basis employees, except for employees budgeted as per diem but paid as FEE.
  • No increase for employees who were on a Leave of Absence (other than Workers’ Compensation Leave) on the effective date of the increase until the employee returns from leave.

 

OSC Actions:  Automatic Processing of Increases

After payroll processing for Pay Period 3 (Administration) s completed, OSC will process the salary increase for eligible employees whose Pay Basis Code is ANN or HRY as follows:

  • OSC will automatically insert a row in the employee’s Job Data page to reflect the increase using the Action/Reason code of PAY/SAC (Pay Rate Change/Mass Salary Increase) for employees who are Active, on a Paid Leave of Absence (except Military Stipend) or on Workers’ Compensation Leave.  The row will be inserted using the payment effective date.
  • OSC will automatically insert a row in the employee’s Job Data page to reflect the increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual employees and PAY/CRT (Pay Rate Change/Change Rate) for hourly employees who are Inactive or on a Leave of Absence (except Workers’ Compensation Leave) only if the employee subsequently returns to Active status in an eligible position in Pay Period 3 (Administration) but after the effective date of the increase.  The row will be inserted using the effective date of the Rehire or Return from Leave action.
  • OSC will automatically insert a row in the employee’s Job Data page to reflect the increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual employees and PAY/CRT (Pay Rate Change/Change Rate) for hourly employees who are newly appointed or who transfer into an eligible position in Pay Period 3 (Administration) but after the effective date of the increase.  The row will be inserted using the effective date of the Hire, Position Change or Transfer action.
  • SC will automatically insert rows in the employee’s Job Data page to reflect the increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual employees and PAY/CRT (Pay Rate Change/Change Rate) for hourly employees for all subsequent rows provided the employee remained in an eligible position.

Exceptions:

  • If the employee’s NYS Grade equals 600 and the Equated to Grade and Approved Salary Rate fields on Position Data are both populated, a row will not be automatically inserted.
  • If the employee’s Sal Admin Plan, Bargaining Unit or Grade on Job Data does not match the corresponding fields on Position Data; a row will not be automatically inserted.
  • If the employee’s salary on a Job row is less than the Hiring Rate of the grade on the existing 2009 Salary Schedule, a row will not be automatically inserted.
  • If an employee has an increment code of 2222, a row will not be automatically inserted.
  • If an employee has a job code of 001313 or 006744, a row will not be automatically inserted.

 

Agency Actions

Employees Who Receive an Increased Hiring Rate prior to the processing of the 2010 Salary Increase:
Employees who receive an Increased Hiring Rate on or after the payment effective date may not be entitled to have the increase applied to their entire salary.  OSC will manually update the salaries after the automatic increase is applied.  If any additional corrections are needed, agencies should submit transactions as soon as possible in order to avoid an overpayment to the employee.

Composite Salaries
Beginning in Pay Period 4 (Administration), agencies must review employees in composite positions (identified by Increment Code 2222) and submit a Job Action Request using the appropriate Action/Reason code indicated below to pay the proper salary increase.  Agencies also should update General Comments.

  • PAY/SAC - For transactions effective on 4/29/10 (Administration)
  • PAY/CSL – For transactions effective after 4/29/10 (Administration)

Agencies also must update General Comments.

Institution Agencies should continue to use the 2009 Salary Schedule. The automatic validation salary warning message, “Requested salary rate must be at the hiring rate when Action of PAY and Reason of NEW is used,” will appear as the new 2010 Salary Schedules will be loaded in PayServ.  Please ignore this warning message.

 

Agency Actions-Geographic Pay Differential Updates

Pursuant to Article 8, Section 130.7 of the Civil Service Law, the combination of an employee’s annual salary and Geographic Pay Differential (GEO) amount cannot exceed the combination of the Job Rate or Longevity Step (if applicable) of their Grade plus the full GEO amount.  Since the April 2010 Salary Schedule no longer contains Longevity Steps, employees with an annual salary that is greater than the Job Rate of the Grade must have their GEO reduced by the amount the employee’s annual salary is above Job Rate.  Therefore, agencies must review employees receiving GEO to determine if the employees’ GEO pay needs to be updated as a result of the April  2010 salary increase and the change to the April  2010 Salary Schedule.

Agencies must insert a new row on the Additional Pay page using an effective date of the salary increase with the new GEO amount.

 

Control-D Reports Available After Processing

The following Control-D reports will be available for agency review after processing of the general salary increases:

NHRP704 Mass Salary Increase Report
This report identifies all employees who received the salary increase and identifies all employees’ salaries that were automatically increased in an eligible bargaining unit. Other fields on the report include the EmplID, Employee Record Number, Employee Name, Effective Date, Effective Sequence, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Action Reason and Increment Code.

NHRP709 Mass Salary Increase Exception Report
This report identifies all employees who did not receive an automatic salary increase on one or more Job Data rows.  Fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage and Salary.  The report identifies the reason the employee’s salary was not increased with one of the following messages:

  • NYS Position has both equated grade and NTE
  • Position and job do not match
  • Salary below hiring rate
Questions

Questions regarding increases may be directed to the Salary Determination mailbox.

Questions regarding position may be directed to the Position Management mailbox.

Questions about Deductions may be directed to the Payroll Deductions mailbox.

All other questions may be directed to the Payroll Audit Mailbox.