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Date: May 3, 2011

Bulletin Number: 1072

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Subject

Change in Maintenance Rates for Employee Housing and Meals

Purpose

To notify agencies (with the exception of the City University of New York) of increases in maintenance rates for employee housing and meals.

Affected Employees

Employees with deductions for employee housing and/or meals using Deduction Code 401 (Taxable Maintenance) or 402 (Non-Taxable Maintenance). 

Effective Date(s)

Paychecks dated April 21, 2011 (Institution)
Paychecks dated April 27, 2011 (Administration)
Paychecks dated July 20, 2011 (SUNY)

Background

In accordance with the Division of the Budge Policy and Reporting Manual, Item B-300 and Item B-300A (effective April 1, 2011), maintenance rates have been increased. 

Note:  Item B-300 and B-300A present information for specific unions/bargaining units. 

The Determining Taxability of Maintenance Deductions attachment can be used as a guideline for determining the taxable status of maintenance deductions for State employees. 

OSC Actions

OSC will create Control-D report NBEN725 (Employees with Maintenance Deductions) to identify employees who have maintenance deductions in each agency.  This report is now available for all agencies except SUNY. 

SUNY’s NBEN725 will be available on June 10, 2011.

Agency Actions

Agencies must report changes to maintenance deductions by inserting a new effective dated row in the General Deductions page.  The effective date should be the first day of the pay period for the check date in which the deduction will be effective. 

Questions

The Division of Budget Policy and Reporting Manual, Item B-300 and Item B-300A (effective April 1, 2011) are available from the Division of the Budget at 518-474-0429.

Questions regarding this bulletin may be directed to the Tax and Compliance mailbox.