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Date: August 16, 2011

Bulletin Number: 1082

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Subject

New Extra Service Earnings Codes for the Office of Mental Health (OMH)

Purpose

To provide procedures to the Office of Mental Health (OMH) for new Time Entry Earnings Codes to be used to report Extra Service.

Affected Employees

OMH employees who work Extra Service.

Effective Date(s)

OMH agencies may begin submitting Extra Service transactions using the new Earnings Codes beginning in Pay Period 11L, paychecks dated 9/22/11.

Background

New Extra Service codes were requested by OMH to enable them to more easily track the number of hours worked, the specific program in which the extra service occurred, and to differentiate regular extra service straight pay and overtime payments for 7.5 and 8 hour employees.

OSC Actions

 

OSC has created the following Time Entry Earnings Codes to be used by OMH agencies to report Extra Service:

Program:

New Code/Description:

Regular Extra Service

Multiple Facilities 7.5 hr

Straight

ER1- ES Multi 7.5 hr

Regular Extra Service

Multiple Facilities 8 hr

Straight

ER2-Multi 8 hr

Regular Extra Service

Multiple Facilities

Overtime

ER3- Multi OT

Regular Extra Service

Single Facility  7.5 hr

Straight

ER4- Single 7.5 hr

Regular Extra Service

Single Facility  8 hr

Straight

ER5- Single 8 hr

Regular Extra Service

Single Facility

Overtime

ER6- Single OT

Clinical Teachers ESP

Multiple Facilities

Straight

EC1- ES Clin Tchr Multi

Clinical Teachers ESP

Single Facility

Straight

EC2- ES Clin Tchr Single

Physician's ESP

Multiple Facilities

Straight

EP1- ES Phys Multi

Physician's ESP

Single Facility

Straight

EP2- ES Phys Single

Physician's ESP-76 Hour

Multiple Facilities

Straight

EH1- ES Phys 76 Multi

Physician's ESP-76 Hour

Single Facility

Straight

EH2- ES Phys 76 Single

Retro Earnings Codes:
OSC has also created the following PayServ Retro Earnings Codes:

New Earnings Code:

Corresponding Retro Code:

EC1

REC

EH1

REH

EP1

REO

ER2

REB

ER3

REN

 

Agency Actions

Beginning in Pay Period 11L, agencies must submit Extra Service transactions on the Time Entry page using the following procedures:

Earnings Code:

Enter appropriate Earnings Code from the chart above

Earnings Begin Date:

Enter date Extra Service began

Earnings End Date:

Enter last date of Extra Service

Hours:

Enter Number of Hours

Amount:

Enter the Amount for Earnings Codes ER1, ER4, ER5, ER6, EC2, EP2, and EH2.
 
(Amounts will be calculated automatically for Earnings Codes ER2, ER3, EC1, EP1, and EH1.)


Payroll Register and Employee Paycheck/ Advice The new Earnings and Retro Codes and their descriptions will be displayed on the Payroll Register and appear on the employee’s paycheck or direct deposit advice.

Questions

Questions about this Bulletin may be directed to the Payroll Earnings mailbox