Subject |
Schedule for Submitting 2011 Returned Paychecks
|
Purpose |
To notify agencies of the 2011 processing schedule for AC-230s (Report of Check Returned for Refund or Exchange).
|
Affected Employees |
To maintain the efficiency of AC-230 processing, agencies must submit AC-230s to OSC in accordance with the processing schedule outlined in this bulletin.
|
Processing Dates |
Paychecks issued prior to November 1, 2011 are due immediately.
Checks Issued Between |
Must be Received by OSC by |
11/01/11 to 11/30/11 |
12/02/11 |
12/01/11 to 12/30/11 |
01/03/12 (Administration) |
|
01/06/12 (Institution) |
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Processing Rules for Returning Checks |
According to the instructions for AC-230 processing, agencies are reminded that payroll checks should not be returned to OSC if either of the following situations apply:
- The employee is still actively employed by any State agency.
- The employee is due any regular and/or lump sum payments that are equal to or exceed the amount to be returned.
Agencies must e-mail the Payroll Deduction mailbox to obtain prior approval to submit an AC-230 for a situation that warrants making an exception to the above.
|
Agency Actions |
Agencies must be diligent in their efforts to submit AC-230s timely. The NPAY539 (Non-Negotiated Payroll Checks) Control-D report, as described in Payroll Bulletin 908 (Non-Negotiated and/or Undeliverable New York State Payroll Checks) was created as a tool for agencies to identify outstanding checks and take appropriate action.
|
| Questions |
Questions regarding this bulletin should be directed to the Payroll Deduction mailbox. |
