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Date: October 25, 2011

Bulletin Number: 1094

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Subject

Schedule for Submitting 2011 Returned Paychecks

Purpose

To notify agencies of the 2011 processing schedule for AC-230s (Report of Check Returned for Refund or Exchange).

Affected Employees

To maintain the efficiency of AC-230 processing, agencies must submit AC-230s to OSC in accordance with the processing schedule outlined in this bulletin. 

Processing Dates

Paychecks issued prior to November 1, 2011 are due immediately.

Checks Issued Between

Must be Received by OSC by

11/01/11 to 11/30/11

12/02/11

12/01/11 to 12/30/11

01/03/12 (Administration)

 

01/06/12 (Institution)


Processing Rules for Returning Checks

According to the instructions for AC-230 processing, agencies are reminded that payroll checks should not be returned to OSC if either of the following situations apply:

  • The employee is still actively employed by any State agency.
  • The employee is due any regular and/or lump sum payments that are equal to or exceed the amount to be returned.

Agencies must e-mail the Payroll Deduction mailbox to obtain prior approval to submit an AC-230 for a situation that warrants making an exception to the above.

Agency Actions

Agencies must be diligent in their efforts to submit AC-230s timely.  The NPAY539 (Non-Negotiated Payroll Checks) Control-D report, as described in Payroll Bulletin 908 (Non-Negotiated and/or Undeliverable New York State Payroll Checks) was created as a tool for agencies to identify outstanding checks and take appropriate action.

Questions

Questions regarding this bulletin should be directed to the Payroll Deduction mailbox.