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Date: November 15, 2011

Bulletin Number: 1104

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Subject

Changes to the NHRP501 Master File to Include Direct Deposit  Data

Purpose

To notify the agencies of changes to the file and provide the new file layout.

Affected Employees

None.

Effective Date(s)

Friday, November 18, 2011.

Background

The master file is created after the confirmation of each pay cycle and contains employee information related to that specific check only.  Only employees who receive pay are included on the master file.

The direct deposit detail was added to assist agencies who may use this data in their internal systems. 

OSC Actions

OSC has modified the Payroll Master File (NHRP501) to include additional fields to emulate data contained on the employee paycheck/advice.  The modification utilizes existing filler in positions 2248 to 2415 on the file (up to168 characters). 

The additional  fields are:

Field Name

Type

Length

Bank Code

Char

9

Account Type

Char

1

Deposit Amount

Number

11

These fields will be displayed in this order up to eight times depending on the number of direct deposit accounts an employee has on their record.

The file format can be found at:  http://www.osc.state.ny.us/payroll/files/information/payrollsystem/files/master.pdf

Questions

Questions should be directed to the Payroll Systems Support Group Mailbox at payrollsystemquestions@osc.state.ny.us .