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Date: January 6, 2012 - AMENDED

Bulletin Number: 1111

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Subject

Cash Merit Awards for Management/Confidential Employees

Purpose

To provide guidelines and processing procedures for Cash Merit Awards for Fiscal Year 2011-12.

Affected Employees

Employees working full-time or part-time in an annual salaried position who are designated:

Management Confidential (M/C)

BU06

Division of State Police

BU18

Environmental Facilities Corporation

BU34

Division of Military and Naval Affairs

BU46

Public Employment Relations Board

BU66

Legislative Commissions

BU79

State University Construction Fund

BU96

IOLA (Interest On Lawyer Account) Fund

BU98

Elected officials and employees covered by Section 169 of the Executive Law are ineligible for Cash Merit Awards.

Effective Date(s)

Immediately.

Background

Payment of Cash Merit Awards for Management/Confidential employees may be made pursuant to Division of Budget bulletin B-1197 issued November 15, 2011 and guidelines provided by Budget Policy and Reporting Manual (BPRM) Item D-280.

Cash Merit Award Guidelines

The Cash Merit Award is a lump sum payment that is not added to the employee’s basic annual salary.

The eligibility period for Cash Merit Awards is 4/1/10 to 3/31/12.  An employee may receive more than one (1) Cash Merit Award during Fiscal Year 2011-12.

The cumulative value of all Cash Merit Award payments earned in the eligibility period and paid in Fiscal Year 2011-12 may not exceed 3.5% of the employee’s basic annual salary for Fiscal Year 2011-12.

Cash Merit Awards to part-time employees are prorated based on the percentage of time worked at the time of eligibility.

Cash Merit Awards to employees on Voluntary Reduction in Work Schedule (VRWS) are not prorated.

Cash Merit Awards to employees on Sick Leave at Half Pay are based on the percentage of time worked prior to the leave.

Employees who are currently serving in a Management/Confidential position or previously served during any portion of State fiscal year 2010-11 or 2011-12 are eligible provided they are active or on a paid leave of absence on the date payment is processed.

Cash Merit Awards are not included in the calculation of overtime.

Cash Merit Awards are pensionable.

Computing Award Limits

The cumulative value of Cash Merit Award payments cannot exceed 3.5% of the employee’s base annual salary at the close of Fiscal Year 2011-12 for awards earned during the current eligibility period.  The payroll system will calculate the award limit at the time of payment based on the salary in effect on the Pay End Date of the pay period submitted, in addition to all payments made from 4/1/11 to 3/31/12.

Agency Actions

Agencies must submit transactions for Cash Merit Award payments for eligible employees through the Time Entry page as follows:

Earnings Begin Date:

Enter the date of eligibility in the M/C position

Earnings End Date:

Enter the same date as the Begin Date

Earn Code:

MER

Amount:

Enter payment amount (not to exceed 3.5% of the base annual salary)

Comment:

If applicable.

Control-D Report

The Control-D report, M/C Cash Merit Award Report (NPAY747), is issued monthly.  This report identifies all employees who have received a Cash Merit Award (MER) in the current fiscal year.

Payroll Register and Employee’s Paycheck/ Advice

The Earn Code MER and the amount will be displayed on the payroll register.  The earnings description, Merit Award M/C, and the amount will be displayed on the employee’s paycheck stub or direct deposit advice.

Questions

Questions about Cash Merit Award payments may be e-mailed to the Payroll Earnings mailbox.