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Date: January 11, 2012 AMENDED

Bulletin Number: 1119

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Subject

Repayment of 2011-2012 Deficit Reduction Plan for Employees Represented by the Public Employees Federation (PEF), Designated Management or Confidential (M/C) or State University Construction Fund Employees Represented by the Civil Service Employees Association (SCF CSEA)

Purpose

To inform agencies of new earnings codes and procedures for repaying the 2011-2012 PEF Deficit Reduction Plan, the 2011-2012 M/C Deficit Reduction Plan and the 2011-2012 SCF CSEA Deficit Reduction Plan to employees who leave State service.

Background

Pursuant to Section 7 of Part A of Chapter 491 of the Laws of 2011 and the Division of the Budget Bulletins B-1196 issued November 8, 2011 and B-1197 issued November 15, 2011, employees who leave State service after having any temporary reductions made to Compensation as the result of the PEF or M/C Deficit Reduction Plan but prior to the full repayment of such temporary reductions, shall receive a lump sum payment upon separation in an amount equal to the amount of such unpaid deficit reduction plan monies.

In addition, pursuant to the Memorandum of Agreement between the State University Construction Fund and the Civil Service Employees Association, SCF employees represented by CSEA who leave State service shall also receive a lump sum payment of unpaid deficit reduction plan monies.

Affected Employees

Employees in the following bargaining units who leave State service after having any temporary reductions made as the result of the PEF, M/C or SCF CSEA Deficit Reduction Plan:

  • Professional, Scientific and Technical Services Unit (PS&T)
  • Management Confidential
  • Management Confidential SUNY
  • Management Confidential State Police
  • Management Confidential Environmental Facilities Corporation
  • Management Confidential Military and Naval Affairs Unit
  • Public Employment Relations Board
  • Legislative Commissions
  • Management Confidential SUNY Construction Fund
  • Temporary State Commissions
BU05
BU06
BU13
BU18
BU34
BU46
BU66
BU79
BU96
BU98

Effective
Date(s)

Effective immediately.


New Earnings Codes

OSC has created new earnings codes to process the repayment of the 2011-2012 PEF and M/C Deficit Reduction Plan.

Time Entry
Earnings Codes
Description
D3P  11-12 PEF DRP Repayment
D3M 11-12 MC DRP Repayment
D3F 11-12 SCF DRP Repayment

Agency Action - Determining Repayment Amount

OSC has created LOCKED_QUERY_47 (SSG_DRP_Repay) in PS Query to assist agencies in identifying the total amount of unpaid deficit reduction plan monies that must be repaid to an employee who has left State service.

When the query is run, agencies will be prompted for an Emplid.  The query results will provide the calendar year total for each of the 2011-2012 PEF, M/C and SCF CSEA Deficit Reduction Plan earnings codes existing in the employee’s record including the new earnings codes identified above.  Agencies should total separately those monies (both positive and negative) identified using the PEF Deficit Reduction Plan earnings codes (D1P, R1P, D2P, D3P, D1T, R1T, D2T), the M/C Deficit Reduction Plan earnings codes (D1M, R1M, D2M, D3M) and the SCF CSEA Deficit Reduction Plan earnings codes (D1F, R1F, D2F, D3F).  If the employee has earnings for more than one of the Deficit Reduction Plans, separate transactions must be submitted using the appropriate earnings code.

Agency Action - Processing the DRP Repayment

A Time Entry transaction should be submitted as follows:

Earnings End Date: Last date the employee was active on the payroll
Earnings Begin Date: Last date the employee was active on the payroll
Earn Code:

D3P – if the monies are identified using the PEF Deficit Reduction Plan earnings codes

D3M – if the monies are identified using the M/C Deficit Reduction Plan earnings codes

D3F – if the monies are identified using the SCF CSEA Deficit Reduction Plan earnings codes

Amount: Total of deficit reduction plan monies identified by the query for the appropriate earnings code

Questions

Questions regarding the PEF or M/C Deficit Reduction Plan should be directed to the applicable budget examiner at the Division of the Budget.

Questions regarding the Payroll processing of the PEF or M/C Deficit Reduction Plan repayment should be directed to the Payroll Earnings mailbox.