Reporting Line Number Changes
Agencies must first report line number changes in NYSTEP. When reporting these line number changes, use LNR (Line Item Realignment); do not use MOV. Upon approval by NYSTEP, agencies must then report these changes in PayServ. There is no automatic mass realignment process in PayServ.
To report line number changes in PayServ, agencies must update the Position Data page to reflect the new line numbers using the following path:
Home>Organizational Development>Position Management>Maintain Positions/Budgets>Position Data (Agency)
On the Position Data page, insert a row and enter the effective date (03/29/12 for Administration or 04/05/12 for Institution). Enter the appropriate line number. The Action of Z12 will automatically default on the Description page. If applicable, enter Pool ID changes on the Specific Information page by expanding the Education and Government section at the bottom of the page.
If the position is filled, a row will be automatically inserted on the incumbent’s Job Data record when the position is saved. The following messages will appear after the save:
“Examined: 1, Bypassed: 0, Update Errors: 0, Update Warnings: 1, Clean Updates 0. (24000,230.
During the Update Incumbent processing, the above counts reflect the number of incumbents examined for update, those for whom Job updating was bypassed, those for whom Job updates failed due to error, those for whom Job updates were successful with warning messages issued and those for whom Job updates were successful with no warning or error messages issued.”
If the incumbent has a row on Job Data that is subsequent to the effective date of the line change, the incumbent will not be automatically updated.
In this case, the agency is required to select the Action of New Posn on the Job Action Request page and enter the effective date of the line change and the Reason of CHL. A position change must be requested for all affected rows existing on Job Data.
The Position should be updated before other transactions for Pay Period 1 are reported on Job Data or the Job Action Request page in order to ensure the appropriate information is reflected on the employee’s record.
Review Payroll Bulletin Number 1129 and 1090 regarding updates to Cost Centers in the Statewide Financial System (SFS) and PayServ Account Codes and PayServ Data Conversion Requirements.