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Date: June 26, 2012

Bulletin Number: 1167

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Subject

Revised Personal Privacy Protection Law Notification for Direct Deposit Enrollees

Purpose

To ensure use of the revised Direct Deposit Form for NYS employees and advise current participants in the Direct Deposit program of the revision to the Personal Privacy Law Notification on the Direct Deposit Form. 

Affected Employees

New enrollees and current participants in the Direct Deposit program.

Effective Date(s)

Immediately.

Background

In October of 2011, the Office of the State Comptroller revised the Personal Privacy Law Notification on the Direct Deposit Form for NYS Employees (AC 2772).  Agencies are directed to ensure that new enrollees in the Direct Deposit program utilize the revised Form (Rev.10/11) and provide current participants in the Direct Deposit program with the revised Personal Privacy Law Notification.

The revised direct deposit form is available by accessing the OSC website: http://osc.state.ny.us/Payroll/files/AC2772.pdf.

Regulations governing the Direct Deposit program are provided in Chapter IV, Part 102 of the Official Compilation of Codes, Rules and Regulations of the State of New York.

Agency Actions

When processing new enrollments to the Direct Deposit program, agencies should ensure that the updated Direct Deposit Form (AC2772 - Rev.10/11) is being used. Prior versions of the Form should be discarded.

Agencies are also directed to provide current participants in the Direct Deposit program with the revised Personal Privacy Protection Law Notification.  The language of the revised notification from Page 2 of the direct deposit form is as follows:

New York State Personal Privacy Law Notification
The New York State Office of the State Comptroller Bureau of State Payroll Services requests personal information on this form to operate the New York State Direct Deposit/Electronic Funds Transfer Program. This information is being requested pursuant to State Finance Law §200(4) and Part 102 of Title 2 of the New York Codes, Rules and Regulations. The information will be provided to the designated financial institution(s) and/or their agent(s) for the purpose of processing payments, and for other official business of the Office of the State Comptroller. No further disclosure of this information will be made unless such disclosure is authorized or required by law. An employee’s failure to provide the requested information may delay or prevent the receipt of payments through the Direct Deposit/Electronic Funds Transfer Program. The information provided will be maintained in the State Payroll System under the direction of the Bureau of State Payroll Services.

In addition, agencies should remind their employees of the Direct Deposit enrollment and cancellation policies.

Questions

Questions regarding this bulletin may be directed to the Payroll Deduction mailbox.