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Date: October 9, 2012

Bulletin Number: 1192

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Subject

Verification of Agency Return Address on Employee Form W-2s (Wage and Tax Statement) for Tax Year 2012

Purpose

To request verification of the agency addressthat will be displayed on employee Form W-2 for 2012.

Effective Date(s)

Immediately

Agency Actions

Agencies must verify the agency return address for all Department ID(s) associated with their agency as listed in the Control-D Report NPAY529 (Agency’s Address Listing). If the agency address is correct, no further action is needed.
If the agency address is not correct, agencies must send an e-mail to the Tax and Compliance mailbox providing the correct address prior to November 23, 2012
There is a 30 character limit for agency name field.  Please ensure that any changes submitted are within this limit.
Please indicate “Agency Return Address” on the subject line and include your five-digit Department ID number(s) along with the correct agency name/return address in the e-mail. 

Agency Response Deadline

Agencies who need to correct their address must respond prior to November 23, 2012 to ensure that the correct return address is printed on employee Form W-2 Wage and Tax Statements for 2012.

OSC Actions

OSC will update PayServ with the agency name and address provided.

Control-D Report

NPAY529 (AGENCY’S ADDRESS LISTING) dated September 26, 2012

Questions

Questions regarding this bulletin may be e-mailed to the Tax and Compliance mailbox.