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Date: November 19, 2012 REVISED

Bulletin Number: 1195

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Subject

2012 CSEA  and PEF Over40 Comp Time II Cash Out

Purpose

To provide agency procedures for processing the payments.

Affected Employees

Employees in the following bargaining units who have opted to participate in the Over40 Comp Time II program:

Administrative Services

BU02

Operational Services

BU03

Institutional Services

BU04

Division of Military & Naval Affairs

BU47

Professional, Scientific & Technical Services

BU05


Background

In accordance with the Over40 Comp Time II program negotiated with CSEA and PEF, employees are permitted in each year of the program to elect to cash out up to 120 hours of accrued Over40 Comp Time credits.

For additional Information regarding the Over40 Comp Time II programs, please refer to the GOER Memo 2012-21 to agency Directors of Human Resources dated October 12, 2012.

Please Note: Due to Hurricane Sandy, GOER  has extended the deadline for submitting the Cash-Out Election Form for the 2012 Over 40 Comp Time II Program until November 30, 2012. Please refer to the GOER Memo 2012-23 to agency Directors of Human Resources dated November 14, 2012 for additional information.

Effective Date(s)

Institution Pay Period 16L and 17C, paychecks dated 11/29/12.
Administration Pay Period 17L and 18C, paychecks dated 12/05/12.

Eligibility Criteria

Over 40 Comp Time can be accumulated to a maximum of 240 hours.

An employee may cash out up to 120 hours of accrued Over40 Comp Time once per year.

The payment is calculated at the straight time rate based on the employee’s salary at the time of liquidation.

Employees are not required to be currently enrolled in the Over40 Comp Time II program or currently employed in an eligible position in order to participate in the annual cash out.

Agency Actions

The agency must enter the following information on the Time Entry page to pay the Over40 Comp Time II Cash Out for CSEA and PEF employees.

Earnings Begin Date 

Last day of the pay period being paid or the last day the employee is in Active status if the employee is on a leave at the time of payment.

Earnings End Date

Same as the Earnings Begin Date


Earn Code


D40
or DH4


Hours


Enter the number of hours to be paid.



Payroll Register
and Employee
Paycheck/Advice

The Earnings Code D40 or DH4 will appear on the payroll register.  The Earnings Code description Over 40 Cash out or Over 40 Hourly Cash Out will appear on the employee’s paycheck stub or direct deposit advice.

Questions

Questions about this bulletin may be directed to the Payroll Earnings Mailbox.