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Payroll Bulletins - State Agencies

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Payroll Bulletins 2012-2011
Bulletin # Date Subject
No. 1223 12/27/12 Summary of Tax Related Withholding Requirements for 2013
No. 1222 12/20/12 Council 82 Dues and Agency Shop Fee Increase.
No. 1221 12/20/12 Civil Service Employees Association (CSEA) Local 1000 Dues and Agency Shop Fee Increase.
No. 1220 12/17/12 Form W-2 (Wage and Tax Statement) for Calendar Year 2012
No. 1219 12/12/12 Preparing Queries for the PayServ Upgrade from PeopleSoft v.8.9 to v.9.1
No. 1218 12/12/12 Tier 5 Pensionable Overtime Earnings Limit for Calendar Year 2013
No. 1217 05/23/13 New Requirements and Procedures for Processing Salary Payments pursuant to Court Orders, Awards, and Settlement Agreements
No. 1216 12/07/12 Deferred Compensation Maximum Contribution Limits for Calendar Year 2013
No. 1215 12/06/12 Supplemental Retirement Annuity (SRA) and Tax Deferred Annuity (TDA) Contribution Limits for 2013
No. 1214 12/06/12 Processing 2012 Salary Refunds Received by OSC After January 4, 2013.
No. 1213 12/04/12 Year-End Procedure for Taxable Employee Expense Reimbursements
No. 1212 11/29/12 2012 Year-End Adjustment for Members of the NYS Legislature
No. 1211 11/27/12 2012 Uniform Cleaning and Maintenance Allowance Payment for Certain Employees in Bargaining Unit 68
No. 1210 11/27/12 2012 Uniform Cleaning and Maintenance Allowance Payment and Clothing Allowance Payment for Certain Employees in Bargaining Units 21 and 31
No. 1209 11/20/12 2012 Division of Military and Naval Affairs (DMNA) (BU46 and BU47) Uniform Maintenance Allowance.
No. 1208 11/20/12 2012 CSEA Work Related Clothing Allowance for Bargaining Units 03 and 04; and 2012 Uniform Maintenance Allowance for Bargaining Unit 04
No. 1207 11/20/12 2012 Uniform Cleaning and Maintenance Allowance for Employees Designated Management Confidential (M/C) in Negotiating Unit 06
No. 1206 11/15/12 Control-D Upgrade
No. 1205 11/15/12 2013 SEFA (State Employees Federated Appeal ) Campaign
No. 1204 11/13/12 Reserving an Empl ID in PayServ Prior to Entry of the New Hire Transaction
No. 1203 11/13/12 Changes to Online Hire Transaction Entry in PayServ
No. 1202 11/09/12 Changes to the W-2 Reprint page in PayServ
No. 1201 11/09/12 Changes to Entering Rehires, Concurrent Hires, and Transfers in PayServ.
No. 1200 11/07/12 Certification, Licensure and Exam Fee Reimbursement (CLEFR) for 2012 Administered by the Governor’s Office of Employee Relations (GOER), Public Employees Federation (PEF), and Civil Service Employees Association (CSEA)
No. 1199 11/07/12 Educational Assistance Benefits
No. 1198 11/01/12 Changes to Automated Interface transaction processing (for AI Agencies Only) in PayServ resulting from SSN Decoupling.
No. 1197 11/01/12 Payroll Processing Calendar Schedule for SSN Decoupling
No. 1196 10/31/12 Schedule for Submitting 2012 Returned Checks
No. 1195
REVISED		 11/19/12 2012 CSEA  and PEF Over40 Comp Time II Cash Out
No. 1194 10/15/12 Reporting the Taxable Value of Personal Use of Employer-Provided Vehicles and Chauffeur Services for 2012  
No. 1193 10/09/12 Retirement Plan Check Box on Form W-2
No. 1192 10/09/12 Verification of Agency Return Address on Employee Form W-2s (Wage and Tax Statement) for Tax Year 2012
No. 1191 10/01/12 OSC will allow agencies to test interface files in preparation for the SSN Decoupling in PayServ
No. 1190 10/01/12 Changes to PayServ in preparation for SSN Decoupling Conversion
No. 1189 09/26/12 OSC Change of the EMPLID in PayServ (Primary Employee Identifier) from an SSN-Based Number to the Current NYS EMPLID, a Non SSN-Based Alpha Numeric Value
No. 1188 09/21/12 PEF Firearms Training and Safety Incentive Program
No. 1187 09/18/12 New York State Correctional Officers and Police Benevolent Association, Inc. (NYSCOPBA) Dues and Agency Shop Fee Increase and Retroactive Adjustment for Employees in Bargaining Unit 01
No. 1186 09/18/12 October 2012 Performance Advances for Graded and NS Equated to Grade Employees Represented by the Public Employees Federation (PEF)
No. 1185 09/18/12 October 2012 Performance Advances for Graded and NS Equated to Grade Employees Represented by the Civil Service Employees Association (CSEA)
No. 1184 09/18/12 2011-2012 and 2012-2013 Deficit Reduction Plan for Arbitration Eligible Employees in the Security Services Unit (SSU BU01) Represented by the New York State Correctional Officers and Police Benevolent Association, Inc. (NYSCOPBA)
No. 1183 09/13/12 October 2012 Civil Service Employees Association (CSEA) Longevity Lump Sum Payments (LLS)
No. 1182 09/07/12 Processing Taxable Expense Files in PayServ
No. 1181 09/05/12 Implementation of the Retroactive General Salary and Other Increases for Arbitration Eligible Employees in the Security Services Unit (SSU) Represented by NYSCOPBA (BU01)
No. 1180
REVISED		 09/26/12 Updating PayServ Cost Centers for September Lapsing Events
No. 1179 08/17/12 Location Pay, Location Pay Mid-Hudson and Inconvenience Pay for Seasonal Employees Designated Management Confidential (M/C)
No. 1178 08/17/12 September 2012 Performance Advances for Graded and NS Equated to Grade Employees Represented by the Public Employees Federation (PEF) with a 21P or CAL Pay Basis Code
No. 1177 08/17/12 - Restoration of Contract Pay and Additional Pay for 21P Institution Teachers
 - Payment of CAL & 21P Institution Teachers in the 2012-2013
- Semesters Termination of Summer Session Jobs for Institution Teachers
No. 1176 08/15/12 2012 Tool Allowance Payment for CSEA Operational Services Unit (Bargaining Unit 03)
No. 1175 08/08/12 2011-2012 and 2012-2013 Deficit Reduction Plan for Non-Arbitration Eligible Employees in the Security Supervisors Unit (SSPU BU91) Represented by the New York State Law Enforcement Officers’ Union, District Council 82, AFSCME, AFL-CIO (Council 82)
No. 1174 08/09/12 2011-2012 and 2012-2013 Deficit Reduction Plan for Arbitration Eligible Employees in the Security Supervisors Unit (SSPU BU61) Represented by the New York State Law Enforcement Officers’ Union, District Council 82, AFSCME, AFL-CIO (Council 82)
No. 1173 07/20/12 Implementation of the Retroactive General Salary and Other Increases, and the Ending of and Changes to Certain Other Payments for Non-Arbitration Eligible Employees in the Security Supervisors Unit (SSPU) Represented by Council 82 (BU91)
No. 1172 07/20/12 Implementation of the General Salary and Other Increases for Arbitration Eligible Employees in the Security Supervisors Unit (SSPU) Represented by Council 82 (BU61)
No. 1171 07/20/12 Procedures for Processing 2012 Summer Session Payments for Institution Teachers
No. 1170
REVISED		 07/19/12 New York State Correctional Officers and Police Benevolent Association, Inc. (NYSCOPBA) Dues and Agency Shop Fee Increase for Employees in Bargaining Unit 01 & 21
No. 1169 07/06/12 Verification of Employee Social Security Numbers and Names
No. 1168 06/28/12 PeopleSoft  People Tools Upgrade in PayServ
No. 1167 06/26/12 Revised Personal Privacy Protection Law Notification for Direct Deposit Enrollees
No. 1166 06/21/12 2011-2012 Deficit Reduction Plan Refunds for Certain Employees Represented by the Civil Service Employees Association (CSEA)
No. 1165 06/19/12 2011-2012 Days Worked Adjustment for Bargaining Unit 21
No. 1164 06/06/12 New York State Correctional Officers and Police Benevolent Association, Inc. (NYSCOPBA) Dues and Agency Shop Fee Increase and Retroactive Adjustment for Employees in Bargaining Unit 21
No. 1163 06/05/12 Implementation of the 2005-2011 Retroactive Increases to Additional Payments and Uniform and Clothing Allowance for Members of the Agency Police Services Unit (APSU) Represented by the Police Benevolent Association of New York State, Inc. (PBANYS)
No. 1162 05/30/12 Retroactive Increase to the Guaranteed Pre-Shift Briefing Minimum for Non-Arbitration Eligible Employees in the Security Services Unit (SSU) Represented by New York State Correctional Officers and Police Benevolent Association, Inc. (NYSCOPBA) in Bargaining Unit 21
No. 1161
AMENDED		 05/30/12 2011-2012 and 2012-2013 Deficit Reduction Plan for Non-Arbitration Eligible Employees in the Security Services Unit (SSU BU21) Represented by the New York State Correctional Officers and Police Benevolent Association, Inc. (NYSCOPBA)
No. 1160 05/21/12 Implementation of the General Salary and Other Increases, and the Ending of and Changes to Certain Other Payments for Non-Arbitration Eligible Employees in the Security Services Unit (SSU) Represented by NYSCOPBA (BU21)
No. 1159
AMENDED		 08/10/12 Repayment of Compensation Taken by the Deficit Reduction Plans for Employees Represented by the Civil Service Employees Association (CSEA), the Public Employees Federation (PEF), Agency Police Services Unit (APSU) or those Designated Management or Confidential (M/C) Who Leave State Service
No. 1158 05/09/12 Change in Narrative Description for New York State Correctional Officers and Police Benevolent Association (NYSCOPBA) Permanent Life Insurance
No. 1157
REVISED
 10/23/12 New Tier 6 Benefit Structure for Enrollment in the following Retirement Systems: Employees Retirement System (7Y); Police and Fire Retirement System (7W); New York State Teachers Retirement System (7X); New York City Teachers Retirement System (7S); New York City Employees Retirement System (7U); New York City Education Board Retirement System (7T)
No. 1156 04/12/12 Changes to the PayServ Chart of Accounts related to the implementation of the Statewide Financial System (SFS)
No. 1155 04/04/12 Change in Maintenance Rates for Employee Housing and Meals
No. 1154 04/02/12 Information regarding PayServ Employee File Interface to Statewide Financial System (SFS) Travel & Expense Module
No. 1153 03/29/12 April 2012 Performance Advances for Graded and NS Equated to Grade Employees Represented by the Public Employees Federation (PEF)
No. 1152 03/29/12 April 2012 Performance Advances for Graded and NS Equated to Grade Employees Represented by the Civil Service Employees Association (CSEA)
No. 1151 03/29/12 April 2012 Performance Advances and Pre-Shift Briefing Updates for Employees Represented by the New York State Correctional Officers and Police Benevolent Association, Inc. (NYSCOPBA) and the Agency Police Services Unit (PBANYS) and Security Supervisors Unit, Council 82 (C82)
No. 1150 03/29/12 Automatic Rate Change for OGS Parking
No. 1149 03/29/12 April 2012 $500.00 Longevity Payments for Long-Term Seasonal Employees Represented by CSEA and PEF
No. 1148 03/29/12 Retroactive April 2011 $500.00 Longevity Payments for Long-Term Seasonal Employees Represented by CSEA and PEF
No. 1147 03/27/12 Factor Change for Fiscal Year 2012-13
No. 1146
REISSUED
 03/27/12 2012 Special Assignment to Duty Pay (SAD) Earned in Calendar Year 2011 for Certain Employees Represented by the Civil Service Employees Association (CSEA) or the Public Employees Federation (PEF)
No. 1145 03/22/12 2012-2013 Deficit Reduction Plan for Employees in the Agency Police Services Unit (APSU) Represented by the Police Benevolent Association of New York State, Inc. (PBANYS)
No. 1144 03/22/12 2012-2013 Deficit Reduction Plan for Employees Designated Management or Confidential (M/C)
No. 1143 03/22/12 2012-2013 Deficit Reduction Plan for Employees Represented by the Civil Service Employees Association (CSEA)
No. 1142 03/21/12 2012-2013 Deficit Reduction Plan for Employees Represented by the Public Employees Federation (PEF)
No. 1141 03/22/12 Implementation of the 2005-2011 Retroactive Salary Increases and the ending of or change to certain other payments for members of the Agency Police Services Unit (APSU) Represented by the Police Benevolent Association of New York State, Inc. (PBANYS)
No. 1140 03/21/12 New York State Health Insurance Plan (NYSHIP) Opt-Out Payments
No. 1139 03/19/12 Police Benevolent Association of New York State, Inc. Dues and Agency Shop Fee Increase
No. 1138
AMENDED		 03/01/13 Schedule for Agency Payroll Submission and Availability of Reports and Files
No. 1137 03/09/12 April 2012 Public Employees Federation (PEF) Longevity Lump Sum Payment (LLS)
No. 1136 03/09/12 April 2012 Civil Service Employees Association (CSEA) Longevity Lump Sum Payments (LLS)
No. 1135 03/06/12 2011-2012 Deficit Reduction Plan for Employees in the Agency Police Services Unit (APSU) Represented by the Police Benevolent Association of New York State, Inc. (PBANYS)
No. 1134 03/01/12 Reporting Line Number Changes and Budget Year Changes for Fiscal Year 2012-13
No. 1133 02/29/12 Form 1042-S (Foreign Person’s U.S. Source Income Subject to Withholding) for Calendar Year 2011
No. 1132 01/31/12 Automated Process for Reissued 2011 Form W-2 Wage and Tax Statement
No. 1131 01/25/12 Availability Of Payroll Applications (PayServ, PS Query, Control-D)
No. 1130 01/24/12 Payroll Processing During SFS Full Dress Rehearsal
No. 1129
REISSUED
 02/27/12 Updates to Cost Centers in the Statewide Financial System (SFS) and PayServ Account Codes in the Payroll System required due to the implementation of SFS
No. 1128 01/09/12 Deficit Reduction Reporting to the Employees’ Retirement System (ERS) for Employees Represented by the Civil Service Employees Association (CSEA)
No. 1127 01/04/12 Processing 2011 Salary Refunds Received by OSC After January 6, 2012
No. 1126 01/03/12 Extension of Military and Training Leave Benefits and Stipends
No. 1125 12/30/11 New National ID Field Edits
No. 1124
REVISED		 12/30/11 2011 Division of Military and Naval Affairs (DMNA) (BU46 and BU47) Uniform Maintenance Allowance.
No. 1123 12/30/11 2011 Tool Allowance Payment for CSEA Operational Services Unit
(Bargaining Unit 03)
No. 1122 12/30/11 2011 CSEA Work Related Clothing Allowance for Bargaining Units 03 and 04; and 2011 Uniform Maintenance Allowance for Bargaining Unit 04
No. 1121 12/28/11 Summary of Tax Related Withholding Requirements for 2012
No. 1120 12/28/11 Civil Service Employees Association (CSEA) Dues and Agency Shop Fee Update
No. 1119
AMENDED
 12/21/11 Repayment of 2011-2012 Deficit Reduction Plan for Employees Represented by the Public Employees Federation (PEF) or Designated Management or Confidential (M/C)
No. 1118 12/20/11 Form W-2 (Wage and Tax Statement) for Calendar Year 2011
No. 1117 12/08/11 2011 Uniform Cleaning and Maintenance Allowance for Employees Designated Management Confidential (M/C) in Negotiating Unit 06
No. 1116 12/07/11 2011 Year-End Adjustment for Members of the NYS Legislature
No. 1115 12/05/11 Claiming Exempt from Federal, State and/or Local Tax Withholding in 2012
No. 1114 12/02/11 Supplemental Retirement Annuity (SRA) and Tax Deferred Annuity (TDA) Contribution Limits  for 2012
No. 1113 12/02/11 Deferred Compensation Maximum Contribution Limits for Calendar Year 2012
No. 1112 12/02/11 Tier 5 Pensionable Overtime Earnings Limit for Calendar Year 2012 for Employees Enrolled in the New York State Employees Retirement System (ERS) and the New York State Teachers’ Retirement System (TRS)
No. 1111
AMENDED
 01/06/12 Cash Merit Awards for Management/Confidential Employees
No. 1110
AMENDED
 12/29/11 Retroactive April 2011 Performance Advances for Graded and NS Equated to Grade Employees Designated Management Confidential (M/C)
No. 1109
AMENDED		 12/20/11 April 2011 Management Confidential (M/C) Longevity Lump Sum Payments (LLS)
No. 1108 11/17/11 2011-2012 Deficit Reduction Plan for Employees Designated Management or Confidential (M/C)
No. 1107 11/17/11 2011 Uniform Cleaning and Maintenance Allowance for Lifeguards
No. 1106 11/17/11 Certification, Licensure and Exam Fee Reimbursement (CLEFR) for 2011 Administered by the Governor’s Office of Employee Relations (GOER), Public Employees Federation (PEF), and Civil Service Employees Association (CSEA)
No. 1105 11/16/11 Educational Assistance Benefits
No. 1104 11/15/11 Changes to the NHRP501 Master File to Include Direct Deposit  Data
No. 1103
AMENDED		 11/15/11 2011 Uniform Allowance and Uniform Clothing Allowance for Security Employees in Bargaining Units 21, 31 and 91
No. 1102 11/14/11 2011 CSEA, PEF and DC-37 Over40 Comp Time II Cash Out
No. 1101 11/08/11 2011-2012 Deficit Reduction Plan for Employees Represented by the Public Employees Federation (PEF)
No. 1100
AMENDED		 11/03/11 New Imputed Income Earnings Codes for Health Benefits provided to a married employee’s same-sex spouse
No. 1099 11/02/11 2012 SEFA (State Employees Federated Appeal ) Campaign
No. 1098
AMENDED		 11/08/11 Reporting the Taxable Value of Personal Use of
Employer-Provided Vehicles and Chauffeur Services for 2011
No. 1097 10/31/11 Retroactive Transactions for Executive Branch Agencies
No. 1096 10/31/11 Retirement Plan Checkbox on Form W-2
No. 1095 10/26/11 Verification of Agency Return Address on Employee Form W-2s (Wage and Tax Statement) for Calendar Year 2011
No. 1094 10/25/11 Schedule for Submitting 2011 Returned Paychecks
No. 1093 10/25/11 Year-End Procedure for Taxable Travel Reimbursements
No. 1092 10/24/11 New Union for Bargaining Unit 31
No. 1091 10/21/11 Verification of Employee Social Security Numbers and Names to be Reported on the Employee Form W-2 (Wage and Tax Statement) for Calendar Year 2011
No. 1090
REISSUED		 02/27/12 PayServ Data Conversion Requirements for the Statewide Financial System
No. 1089 09/26/11 New Vacation Lump Sum Payment Earnings Code for Employees in Bargaining Unit 01
No. 1088 09/21/11 October 2011 Performance Advances for Graded and NS Equated to Grade Employees Represented by the Public Employees Federation (PEF)
No. 1087 09/21/11 October 2011 Performance Advances for Graded and NS Equated to Grade Employees Represented by the Civil Service Employees Association (CSEA)
No. 1086 09/16/11 October 2011 Civil Service Employees Association (CSEA) Longevity Lump Sum Payments (LLS)
No. 1085 08/23/11 September 2011 Performance Advances for Graded and NS Equated to Grade Employees Represented by the Public Employees Federation (PEF) with a 21P or CAL Pay Basis Code
No. 1084 08/23/11 Restoration of Contract Pay and Additional Pay for 21P Institution Teachers
Payment of CAL & 21P Institution Teachers in the 2011-2012 Semesters
Termination of Summer Session Jobs for Institution Teachers
No. 1083 08/19/11 2011-2012 Deficit Reduction Plan for Employees Represented by the Civil Service Employees Association (CSEA)
No. 1082 08/16/11 New Extra Service Earnings Codes for the Office of Mental Health (OMH)
No. 1081 08/09/11 Printing of NYS EMPLID on Employee Paycheck Stubs and Direct Deposit Advice Statements
No. 1080 08/01/11 Final Refunds for Deduction Code 101 (Bonds)
No. 1079 07/15/11 Organization of New York State Management/Confidential Employees, Incorporated (OMCE) Dues Increase
No. 1078 06/30/11 NYS Deferred Compensation Plan After Tax (Roth) Contributions
No. 1077 06/24/11 Procedures for Processing 2011 Summer Session Payments for Institution Teachers
No. 1076 06/13/11 Changes to the Position Management Update Incumbent Process
No. 1075 05/27/11 PEF Firearms Training and Safety Incentive Program
No. 1074 05/17/11 New York State Employee Identifier – NYS EMPLID
No. 1073 05/05/11 Modification of Control-D Report NPAY766 – Employee Address Not  Barcodeable
No. 1072 05/03/11 Change in Maintenance Rates for Employee Housing and Meals
No. 1071 04/27/11 Yonkers Resident Tax Withholding Rate Change
No. 1070 04/19/11 New Deduction Code 548 (OMCE Special Benefits)
No. 1069 04/14/11 New Deduction Code  549 (PEF MBP MetLife)
No. 1068 04/08/11 April 2011 Civil Service Employees Association (CSEA) Longevity Lump Sum Payments (LLS)
No. 1067 04/08/11 April 2011 Public Employees Federation (PEF) Longevity Lump Sum Payment (LLS)
No. 1066 04/05/11 Automatic Rate Change for OGS Parking
No. 1065 03/31/11 2011 Special Assignment to Duty Pay (SAD) Earned in Calendar Year 2010 for Certain Employees Represented by the Civil Service Employees Association (CSEA) and the Public Employees Federation (PEF)
No. 1064 03/30/11 April 2011 Performance Advances and Pre-Shift Briefing Updates for Employees Represented by the New York State Correctional Officers and Police Benevolent Association, Inc. (NYSCOPBA) and the Agency Law Enforcement Services Unit and Security Supervisors Unit, Council 82 (C82)
No. 1063 03/30/11 April 2011 Performance Advances for Graded and NS Equated to Grade Employees Represented by the Civil Service Employees Association (CSEA)
No. 1062 03/30/11 April 2011 Performance Advances for Graded and NS Equated to Grade Employees Represented by the Public Employees Federation (PEF)
No. 1061 03/28/11 Leap Year Salary Calculation for Fiscal Year 2011-12
No. 1060 03/28/11 Processing of Garnishment Refunds
No. 1059 03/16/11 Schedule for Agency Payroll Submission and Availability of Reports and Files.
No. 1058 03/09/11 Form 1042-S (Foreign Person’s U.S. Source Income Subject to Withholding) for Calendar Year 2010
No. 1057 02/17/11 Reporting Line Number Changes and Budget Year Changes for Fiscal Year 2011-12
No. 1056
AMENDED		 02/15/11
02/16/11		 New Deduction Code 479 (New York Conservation Officers Association)
No. 1055 02/08/11 Refunds for Deduction Code 101 (Bonds)
No. 1054 02/03/11 Availability Of Payroll Applications (PayServ, PS Query, Control-D)
No. 1053 01/31/11 Automated Process for Reissued 2010 Form W-2 Wage and Tax Statement
No. 1052 01/28/11 Alternate Employee Identifier
No. 1051 01/07/11 Extension of Military and Training Leave Benefits and Stipends