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Date: March 27, 2015

Bulletin Number: 1386

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Subject

Direct Deposit Returns and Reversals during the Statewide Financial System (SFS) Blackout for Fiscal Year End

Purpose

To notify agencies that OSC will be unable to print checks for employee Direct Deposit Returns and Reversals during the SFS blackout period.

Affected Employees

Employees whose Direct Deposit is returned from their financial institution for any reason or whose Direct Deposit is reversed due to an overpayment.

Background

The Statewide Financial System will be unavailable for use due to fiscal year end processing.

Effective Date(s)

March 27th, 2015 through completion of fiscal year end processing (Approximately April 7th).

OSC Actions

OSC will continue to receive and process direct deposit returns from the financial institution. OSC will prepare all transactions to be submitted to SFS for check printing when SFS becomes available.  Therefore, employees whose direct deposit is returned from the receiving financial institution will not receive a check to replace the returned direct deposit until approximately five (5) business days after the SFS blackout period ends.

OSC will continue to receive and process direct deposit reversals to and from the financial institution for employees who were overpaid by the agency. OSC will prepare transactions for all direct deposit reversals received from the financial institution to be submitted to SFS for check printing when SFS becomes available. Therefore, the checks will not be available to process a Report of Check Returned for Refund or Exchange (AC-230) until approximately five (5) business days after the SFS blackout period ends.

AC-230s to reverse the overpayment in PayServ will continue to be received and audited by OSC. However, AC-230s will not be processed to reverse the paycheck in PayServ until the corresponding direct deposit reversal check is processed and received from SFS. 

Agency Actions

Ensure employee direct deposit account changes and updates are completed no later than Friday, March 20, 2015. If an employee notifies the payroll office of a direct deposit account change or closure during the SFS black out period, ensure the employee’s Direct Deposit Table in PayServ is updated immediately. 

Questions

Questions regarding this bulletin may be directed to the Payroll Deduction mailbox.