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Date: March 18, 2015

Bulletin Number: 1393

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Subject

Updates to Account Codes attached to PayServ Position Pools for SFS (Statewide Financial System) FYE (Fiscal Year End)

Purpose

To inform agencies of actions required to ensure that payroll earnings charges are properly transmitted to SFS and posted to the General Ledger. Payroll representatives not directly involved with SFS should refer this bulletin to your agency Finance Officer or SFS agency coordinator.

Affected Employees The accounting, reporting and payroll distribution data for employees paid through PayServ.

Background

In order to process necessary Fiscal Year End activities related to payroll transactions with the upcoming SFS FYE blackout, agency and OSC actions are required to ensure the proper accounting information is being used for the paychecks noted below.

Effective Date(s)

Institution pay checks dated April 2, 2015 and
Administration pay checks dated April 8, 2015

OSC Actions

OSC will begin FYE activities on March 24, 2015 for the paychecks dated April 2, 2015 (Institution) and April 8, 2015 (Administration).

There should be no disruption to PayServ system availability during this time.

The Accounting Interface will be submitted to SFS on March 25, 2015. Please refer to SFS for any information regarding when the payroll charges will appear in SFS.

Agency Actions

Agencies must make any necessary cost center updates in SFS by March 20, 2015, prior to the start of the FYE processing.  Updates to Position Pools in PayServ must be completed by March 24, 2015.

For agencies that utilize the NHRP521 (Agency Back-End Splits), the file will not be accepted during the SFS FYE Blackout period for checks dated April 2, 2015 (Institution) and April 8, 2015 (Administration).

Questions

Questions related to SFS should be directed to: http://www.sfs.ny.gov/.

Questions regarding this bulletin may be directed to System Support Group at payrollsystemquestions@osc.state.ny.us
Please include the bulletin number in the Subject line of all emails pertaining to this bulletin.