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Date: November 3, 2015

Bulletin Number: 1432

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Subject

Verification of Agency Return Address on Employee Form W-2s (Wage and Tax Statement) for Tax Year 2015

Purpose

To request verification of the agency addressthat will be displayed on employee Form W-2 for 2015.

Effective Date(s)

Immediately.
Agency Actions

Agencies must verify the agency return address for all Department ID(s) associated with their agency as listed in the Control-D Report NPAY529 (Agency’s Address Listing). If the agency address is correct, no further action is needed.
If the agency address is not correct, agencies must send an e-mail to the Tax and Compliance mailbox providing the correct address prior to November 20, 2015
There is a 30 character limit for the agency name field.  Please ensure that any changes submitted are within this limit.
Please indicate “Agency Return Address” on the subject line and include your five-digit Department ID number(s) along with the correct agency name/return address in the e-mail. 

NOTE:  Changes made to the agency return address for Form W-2 also changes the return address for direct deposit advices.

Agency Response Deadline

Agencies who need to correct their address must respond prior to November 20, 2015 to ensure that the correct return address is printed on employee Form W-2 Wage and Tax Statements for 2015.

OSC Actions

OSC will update PayServ with the agency name and address provided.

Control-D Report

NPAY529 (AGENCY’S ADDRESS LISTING) dated November 3, 2015.

Questions

Questions regarding this bulletin may be e-mailed to the Tax and Compliance mailbox.