NYS Comptroller Seal  

Bureau of State Payroll Services

Date: November 30, 1999

 Bulletin No. UCS-22


Subject 1999 Uniform Allowance and Judicial Training Bonus
Purpose To explain the procedures for processing 1999 Uniform Allowance and Judicial Training Bonus
Affected Employees Uniform Allowance - Employees in Bargaining Unit SY, SR, DR F8, 87,G9 or 86
Training Bonus - Employees in Bargaining Unit S9
Effective Date Checks dated December 22, 1999
OSC automatic processing will be completed on November 30, 1999
OSC Action OSC will automatically apply the $500 Uniform Allowance payment (UA5) to active employees in bargaining units SY and SR who were active on the payroll November 25, 1999. Payment will be included in the employee’s regular paycheck.

OSC will automatically apply the $850 Judicial Training Bonus (JTB) to full-time active employees in bargaining unit S9 who were active on the payroll November 25, 1999. This payment will be issued as a separate check. There will be no direct deposit for this payment. The ‘99 training bonus will be included in the overtime rate.

Agency Payment Processing Instructions To Delete UA5 Payment

For employees in bargaining unit SY or SR who are not due the automatic uniform allowance payment, the agency must delete the earnings code UA5 from the Time Entry Panel in period 18L.

To Submit UA5 Payment

To pay uniform allowance to eligible employees in bargaining units DR, F8, 87, G9 and 86, the agency must enter the earnings code UA5 in the Time Entry Panel. See attachment for rates.

Earnings Begin Date: 11/25/99 (or date of return to payroll)
Earnings End Date: 11/25/99 (or date of return to payroll)
Earn Code: UA5
Amount: Applicable Amount

To Delete JTB Payment

If an employee is ineligible for the automatic training bonus, the agency must request a Data Change/Correct History on the Job Action Request Panel and enter in the Status Reason block "Delete JTB from Additional Pay Panel."

To Submit JTB Payment

To submit a training bonus after period 18L, the agency must enter the following in the Additional Pay Panel:

Earnings Code: JTB
Effective Date: 11/25/99 or applicable date
Earn End Date: 11/22/2000
Annual Addl Earnings: $850
Payroll Register and Employee’s Paycheck or Advice The earn code UA5 or JTB and the amount paid will be displayed on the payroll register and the employee’s check or advice.
Additional Information Questions regarding this bulletin may be directed to the Payroll Audit mailbox.