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Date: April 12, 2016

Bulletin Number: UCS-227

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Subject April 2016 State of New York Unified Court System (UCS) Longevity Bonuses

Purpose To inform agencies of OSC’s automatic processing of the April 2016 UCS Longevity Bonuses and provide instructions for payments not processed automatically.

Affected Employees

Employees in the following bargaining units, F8, G9, SA, SD, SG, SK, SN , DR, S9, SR, SY and 86, 88 Grade 560 Annual who meet the eligibility criteria on 4/1/2016 may be eligible to receive the 2016 Longevity Bonus.

Background The following Chapter Laws provide for payment of longevity bonuses for eligible employees in the UCS.

Chapter 276 of the Laws of 2008 - implemented the 2007-2010 Agreements between the UCS and the Unions representing eligible non-judicial employees in Bargaining Units DR, S9, SR and SY.

Chapter 400 of the Laws of 2014 - implemented the 2011-2016 Agreements between the UCS and Unions representing eligible non-judicial employees in Bargaining Units F8, G9, SA, SD, SG, SK and SN.

The April 2016 memorandum from the Chief Administrative Judge instructs that unallocated (non-graded) Unrepresented employees will continue to receive the Longevity Bonus (JLO).

Effective Date(s)

The April 2016 UCS Longevity Bonuses will be paid using the following effective date and check date:

Pay Cycle/Pay Period Type

Payment Effective Date

Check Date

Administration 1 Lag

4/7/2016

5/4/2016


Eligibility Criteria Longevity Bonus

Employees who have at least 20 years of continuous service in the UCS as of 03/31/16 are eligible for the April 2016 UCS Longevity Bonus provided the employee:

  • Is in an eligible bargaining unit on 04/01/16; and
  • Has completed 120 full workdays in each fiscal year; and
  • Has a Pay Basis Code of ANN or BIW (only if the employee is on a Paid Military Stipend Leave) on 04/01/16; and
  • Received a performance rating of at least “Satisfactory” for service during the previous year in each fiscal year.
Agency Actions – Pay Period 1L The following procedures must be used by the agency when submitting transactions in Administration Pay Period 1L.

Longevity Bonuses

The following employees will not be processed automatically:

  • Eligible employees whose Payroll Status is Leave of Absence due to a Workers’ Compensation Leave or Unpaid Military Leave (Action/Reason code of Leave of Absence/WDL, MLL or MLS) on the payment effective date.

  • Eligible employees in bargaining units 86 and 88 who are in Grade 560 with a Pay Basis of ANN on the effective date.

Therefore, agencies must submit the following information on the Additional Pay page using Earnings Code JLO.

Earnings Code:

JLO

Effective Date:

4/7/16

OT Eff Date:

Same as Effective Date

Annual Addl Earnings:

Payment Amount

End Date:

04/5/2017

Ineligible for Longevity Bonus

Employees with an “Unsatisfactory” evaluation on their last rating date are ineligible to receive the April 2016 UCS Longevity Bonus.  The agency must submit a list of ineligible employees to OSC to have the JLO transaction deleted.

Time Entry

To report miscellaneous earnings that are automatically calculated by the system (e.g. overtime), agencies must separate earnings by pay period so the earnings will not overlap the effective date of the Pay Change transaction.

OSC Actions Longevity Bonus (Earnings Code JLO)

OSC will process the April 2016 UCS Longevity Bonuses for those employees who meet the eligibility criteria and have a Payroll Status of Active or Leave With Pay on 04/01/16 by inserting a row on the employee’s Additional Pay page as shown below.

The payment amount is $1,900 for employees with less than 25 years of service (Anniversary Date is 04/01/1991 through 03/31/1996), $2,000 for employees with at least 25 years but less than 30 years of service (Anniversary Date is 04/01/1986 through 03/31/1991) and $2,100 for employees with at least 30 years of service (Anniversary Date is less than 04/01/1986) or a prorated amount for part-time employees.

Active employees (including employees on a Leave With Pay or Paid Military Stipend Leave) receive an amount based on the employee’s years of service and percentage in effect on 04/01/16.  The full JLO payment amount based on the employee’s years of service is multiplied by the employee’s Empl Work Percent on the Job Data/Job Information page in effect on 04/01/16.

The Additional Pay page will be populated for eligible employees with the following information:

Earnings Code:

JLO

Effective Date:

4/7/16

OT Eff Date:

Same as Effective Date

Annual Addl Earnings:

Payment Amount

End Date:

4/5/2017


Control-D Report Available After Processing The following Control-D report will be available for agency review after the payments have been processed.  All reports will be sorted by Department ID, then by employee name in alphabetical order.

NPAY770 – One Time Payment Report

This report identifies all employees who received the automatic April 2016 UCS Longevity Bonus.

Tax Information The UCS Longevity Bonus (JLO) payment is taxable income, will be included in the employee’s taxable gross and is subject to all employment taxes and income taxes.

Questions
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.