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Date: April 5, 2017

Bulletin Number: UCS-239

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Subject April 2017 State of New York Unified Court System (UCS) Longevity Bonus

Purpose To inform agencies of OSC’s automatic processing of the April 2017 UCS Longevity Bonus and provide instructions for payments not processed automatically.

Affected Employees Employees in the following Bargaining Units:  F8, G9, SA, SD, SG, SK, SN, DR, S9, SR, SY who meet the eligibility criteria on 04/01/2017 may be eligible to receive the 2017 Longevity Bonus. 

Annual employees in Bargaining Units 86, 88, CT who are in salary grade 560 who meet the eligibility criteria on 04/01/2017 may be eligible to receive the 2017 Longevity Bonus.

Background The following Chapter Laws provide for payment of longevity bonuses for eligible employees in the UCS.

Chapter 276 of the Laws of 2008 implemented the 2007-2010 Agreements between the UCS and the Unions representing eligible non-judicial employees in Bargaining Units DR, S9, SR and SY.

Chapter 400 of the Laws of 2014 implemented the 2011-2016 Agreements between the UCS and the Unions representing eligible non-judicial employees in Bargaining Units F8, G9, SA, SD, SG, SK and SN.

The April 2016 memorandum from the Chief Administrative Judge instructs that unallocated (non-graded) Unrepresented employees will continue to receive the Longevity Bonus (JLO).

Effective Date(s) The April 2017 UCS Longevity Bonus will be paid using the following effective date and check date:

Pay Cycle/Pay Period Type

Payment Effective Date

Check Date

Administration 1 Lag

04/06/2017

05/03/2017


Eligibility Criteria Employees who have at least 20 years of continuous service in the UCS as of 03/31/2017 are eligible for the April 2017 UCS Longevity Bonus provided the employee:
  • Is in an eligible bargaining unit on 04/01/2017; and
  • Has completed 120 full work days in each fiscal year; and
  • Has a Pay Basis Code of ANN or BIW (only if the employee is on a Paid Military Stipend Leave) on 04/01/2017; and
  • Received a performance rating of at least “Satisfactory” for service during the previous year in each fiscal year.
OSC Actions OSC will process the April 2017 UCS Longevity Bonus for those employees who meet the eligibility criteria and have a Payroll Status of Active or Leave With Pay on 04/01/2017 by inserting a row on the employee’s Additional Pay page as shown below.

Earnings Code:

JLO

Effective Date:

04/06/2017

OT Eff Date:

Same as Effective Date

Annual Addl Earnings:

See Payment Amount below

End Date:

04/04/2018

Payment Amount

Employees will be paid based on the PayServ Anniversary Date on the Job Data page as shown:

Years of Service

Anniversary Dates

Payment Amount

20 – 24 years

04/01/1992 through 03/31/1997

$1,900

25 – 29 years

04/01/1987 through 03/31/1992

$2,000

30 or more years

03/31/1987 and earlier

$2,100

Active employees (including employees on a Leave With Pay or Paid Military Stipend Leave, receive the amount based on the employee’s years of service and percentage in effect on 04/01/2017. 

Agency Actions – Payments Not Processed Automatically Eligible employees who have a Payroll Status as described below on the payment effective date will not be processed automatically.  Therefore, agencies must submit the following information on the Additional Pay page using Earnings Code JLO.  The JLO payment amount should be calculated as explained in OSC Actions – Automatic Processing.

Leave of Absence due to a Workers’ Compensation Leave or Unpaid Military Leave (Action/Reason code of Leave of Absence/WDL, MLL or MLS):  Transactions should be submitted in Administration Pay Period 1L.

Earnings Code:

JLO

Effective Date:

04/06/2017

OT Eff Date:

04/06/2017

Annual Addl Earnings

Payment Amount (See OSC Actions)

End Date:

04/04/2018

Leave of Absence on 04/01/2017:  An employee who otherwise qualifies for the April 2017 JLO payment but is on an approved Leave of Absence (other than Workers’ Compensation Leave or Unpaid Military Leave) on 04/01/2017 becomes eligible if they return to the payroll between 04/01/2017 and 03/31/2018.  Transactions should be submitted in the pay period they return from leave; the effective date of the JLO should be the same as the return from leave date.

Earnings Code:

JLO

Effective Date:

Date of return from leave

OT Eff Date:

Same as effective date

Annual Addl Earnings:

See OSC Actions

End Date:

04/04/2018 OR the last date the employee is in an eligible position (see Overtime Calculation Information)

Ineligible for Longevity Bonus

Employees with an “Unsatisfactory” evaluation on their last rating date are ineligible to receive the April 2017 UCS Longevity Bonus.  The agency must submit a list of ineligible employees to OSC to have the JLO transaction deleted.

Time Entry

To report miscellaneous earnings that are automatically calculated by the system (e.g. overtime), agencies must separate earnings by pay period of the earnings will not overlap the effective date of the Longevity Bonus.

Control-D Reports Available After Processing The following Control-D report will be available for agency review after the payments have been processed.  All reports will be sorted by Department ID, then by employee name in alphabetical order.

NPAY770 – One Time Payment Report

This report identifies all employees who received the automatic April 2017 UCS Longevity Bonus.

Overtime Calculation Information The April 2017 JLO payment is included in the calculation of overtime compensation (refer to the Online Payroll Manual accessed from the PayServ Bulletin Board – Payroll Manual > Earnings Manual > Time Entry Payments > Overtime Compensation). The 2017 JLO will be included in the calculation of overtime earned from the OT Eff Date through the End Date on the employee’s Additional Pay page for Earnings Code JLO.

If an employee is appointed to an ineligible position effective after receiving the April 2017 JLO payment, the payment cannot be included in the compensation calculation of any overtime earned on or after the date of the appointment.  Therefore, agencies must insert a row on the Additional Pay page at the Effective Date level of Earnings Code JLO and enter the following information.

Effective Date

Last date in eligible position (date prior to appointment)

OT Eff Date

Same as original OT Eff Date

Annual Addl Earnings

Same as original amount (populates automatically)

End Date

Same as Effective Date

Goal Balance

Same as Annual Addl Earnings (to prevent making another payment)


Retirement Information The Judicial Longevity Payment is not part of the basic annual salary, but it is considered pensionable earnings.

Tax Information The UCS Judicial Longevity Bonus (JLO) payment is taxable income, will be included in the employee’s taxable gross and is subject to all employment taxes and income tax.

The income taxes will be calculated using the Supplemental Flat Rate Method.

Payroll Register and Employee’s Paycheck/Advice The Earnings Code JLO and the amount paid will be displayed on the Payroll Register.  The Earnings Description Judicial Longevity and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

Questions Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.

Questions regarding retirement may be directed to the Payroll Retirement mailbox.

Questions regarding withholding taxes may be directed to the Tax and Compliance mailbox.