NYS Comptroller Seal  

Bureau of State Payroll Services

Date: September 18, 2000

 Bulletin No. UCS-33

Subject Cancellation of general deductions for certain employees who are inactive or on a leave of absence without pay.
Purpose To explain an automatic cancellation of general deductions for certain employees for anticipated retroactive payments.
Affected Employees Inactive employees (and leave without pay) with active deductions in bargaining units CT, DR, F8, G9, SR, SY, SN, SG, S8, S9, SA, SD, SK, 86, 87, 88
Effective Date Checks dated 10/11/2000 for employees who are inactive or on leave without pay with the following effective dates:
09/28/00 or prior for Current payrolls
09/14/00 or prior for Lag payrolls
OSC Actions The rows will be inserted on September 29, 2000. OSC will insert a row on the general deduction panel to cancel all of the employee’s general deductions with the exception of the following:

406 Strike/Discip Fine
416 Copeland Deferred Compensation
418 Copeland Deferred Compensation - Additional
   Amount
425 Repay State Loans / Debt
426 Higher Ed Repay State Loan
500 Medicare Deficiency
501 Social Security Deficiency
GARNSH (garnishment)
HIBTSP and HIATSP (Health Insurance before and
   after tax adjustments if submitted by the
   Department Of Civil Service)

Agency Actions When a return from leave of absence or a rehire transaction is processed, the agency must verify the employee’s deductions on the general deduction panel and also verify the employee’s retirement data on the retirement panel. OSC is not making any changes to data on the retirement panel.
For ANY changes to an employee’s job record, agencies must verify the general deduction and retirement panels and cancel or initiate appropriate information.
Questions Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.