NYS Comptroller Seal

 

Bureau of State Payroll Services

 

  Date:  June 5, 2003 Bulletin No. UCS-63

Subject June 2003 Uniform Allowance Payment
Purpose To explain OSC's automatic processing and Time Entry procedures.
Affected Employees Eligible employees in Bargaining Units SY, SR, DR, F8, 87,G9 and 86.
Effective
Date(s)
Payments will be made in a separate check dated June 18, 2003.

There will be no direct deposit for this payment.
Background Chapters 69, 70, and 71 of the Laws of 2000, which implement agreements between the State and various bargaining units in the Unified Court System, provide for Uniform Allowance payments to eligible employees.
Payment Amount and Eligibility Criteria There are various Uniform Allowance payments for employees in Bargaining Units SY, SR, DR, F8, 87 and G9. To be eligible, such employees must be active on the payroll, on Paid Sick Leave or on Workers' Compensation Disability Leave, and in an eligible title on May 31, 2003. Refer to Teri Collins' memo to payroll agencies dated May 28, 2003 for a list of eligible titles and payment amounts.

For employees in un-represented titles (Bargaining Unit 86), refer to Teri Collins' May 28, 2003 memo to payroll agencies concerning the makeup payment.

Eligible Full-Time employees who are on Sick Leave at 50 percent pay on the eligibility date are entitled to the full payment.

Eligible employees on an approved leave without pay on the eligibility date are entitled to the payment upon their return from leave, provided they return to the payroll prior to November 30, 2003.

Part-time employees are eligible for the full Uniform Allowance payment and no pro-ration will be applied.

The Uniform Allowance is not pensionable and is not included in the calculation of overtime.
OSC Actions On June 6, 2003, OSC will automatically add the Uniform Allowance payment of $575.00 in the Time Entry panel for all employees in Bargaining Units SY and SR who were active on the payroll or on Paid Leave with the Reason of Sick Leave on May 31, 2003. The earn code UA5 will be used and the Earnings Begin Date and the Earnings End Date will be May 31, 2003. OSC will notify OCA when the automatic processing is complete.

Employees in Bargaining Units SY and SR who are on Workers' Compensation Disability Leave (WDL) on May 31, 2003 will not receive an automatic payment.
Agency Actions Agencies are responsible for deleting the payment (Earns Code UA5) from the Time Entry Panel in period 5 Lag for employees in Bargaining Units SY and SR who are ineligible to receive the payment.

To pay the Uniform Allowance to eligible employees in Bargaining Units SY and SR who were not processed automatically, including those on WDL, and to all eligible employees in Bargaining Units DR, F8, 87, G9 and 86, enter the following information in the Time Entry panel:

Earnings Begin Date: 05/31/2003 or date employee returned to payroll
Earnings End Date: 05/31/2003 or date employee returned to payroll
Earn Code: UA5
Amount: Applicable Amount
Payroll Register and Employee's Paycheck The earn code UA5 and the amount paid will be displayed on the payroll register. The earn code description "Uniform Allowance UCS" and the amount will be printed on the employee's pay stub.
Questions Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.