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Date: November 28, 2005 Bulletin Number: UCS-92
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Subject
 December 2005 UCS Uniform Allowance and Uniform Blazer Allowance Payments for Eligible Employees Represented by Negotiating Unit, SY, SR, S9, DR, F8, 87, G9 and 86

June 2005 UCS Uniform Blazer Allowance Payment for Eligible Employees Represented by Negotiating Units, DR, F8, 87, and G9
Purpose
 To explain OSC’s automatic Uniform Allowance and Uniform Blazer Allowance Payments processing and Time Entry procedures.
Affected Employees
 Eligible employees in Negotiating Units SY, SR, S9, DR, F8, 87, G9 and 86.
Effective Date(s)
 Uniform Allowance and Uniform Blazer Allowance Payments for employees in Negotiating Units SY, SR, S9, DR, F8, and 87 will be made in a separate check dated December 14, 2005.

Uniform Blazer Allowance Payments for employees in Negotiating Unit G9 will be made in a separate check dated December 14, 2005.

Uniform Allowance Payment for unrepresented employees (Negotiating Unit 86) and employees in Negotiating Unit G9 will be made in a separate check dated January 25, 2006.
Background
 Uniform and Equipment Allowance Payments to eligible employees are authorized under Chapter 203 of the Laws of 2004 that implement agreements between the State of New York and various negotiating units in the Unified Court System.
Eligibility
 Uniform Allowance and /or Uniform Blazer Allowance
Payments for Negotiating Units DR, SY, SR, S9, F8 and 87 and Uniform Blazer Allowance Payment for Negotiating Unit G9
To be eligible to be paid the December 2005 payments, employees must be in an eligible title on November 30, 2005 and Active on the payroll (including Paid Leave of Absence), on Workers’ Compensation Disability Leave (WDL) or on paid or unpaid Military Leave Stipend (MLS), or Military Training Stipend (MTS)
Agencies should refer to Teri Collin’s revised memo dated November 22, 2005 for eligibility date criteria for the June 2005 Uniform Blazer Allowance Payment.

Uniform Allowance Payments for Negotiating Units 86 and G9
Employees in Negotiating Unit 86 and G9 must be in an eligible title on December 31, 2005 and Active on the payroll (including Paid Leave of Absence), on Workers’ Compensation Disability Leave (WDL) or on paid or unpaid Military Leave Stipend (MLS), or Military Training Stipend (MTS).

Agencies should refer to Teri Collins’ revised memo dated November 22, 2005 for a list of eligible titles and payment amounts.

Eligible full-time employees who are on Sick Leave at 50 percent pay on the eligibility date are entitled to the full payment.

Eligible employees on an approved Leave Without Pay on the eligibility date are entitled to the payment upon return from leave, provided the return to the payroll is prior to May 31, 2006.

Eligible employees on Workers' Compensation Leave, paid or unpaid Military Leave Stipend and Military Training Stipend may be paid immediately.

Part-time employees are eligible for the full Uniform Allowance or Uniform Blazer Allowance Payment and no prorated amount will be applied.

OSC Actions
 On December 2, 2005, OSC will automatically add the Uniform Allowance and Uniform Blazer Allowance Payments (Earn Code UA5) in the Time Entry page for all employees in Negotiating Units SY, SR and S9 who were Active or on Paid Leave of Absence on November 30, 2005. The payment amounts will be $575.00 for Negotiating Unit SY and $595.00 for Negotiating Unit SR and $425.00 for Negotiating Unit S9. The Earnings Begin and End Dates will be November 30, 2005. OSC will notify OCA when the automatic processing is complete.

Employees in Bargaining Units SY, SR and S9 who are on Workers’ Compensation Disability Leave without pay (WDL) or on paid or unpaid Military Leave Stipend (MLS) or Military Training Stipend (MTS) on November 30, 2005 will not receive an automatic payment.

Agency Actions
 Agencies are responsible for deleting the payment (Earn Code UA5) from the Time Entry page in Pay Period 17L for employees in Negotiating Units SY, SR and S9 who are ineligible to receive the payment.

In Pay Period 17L, agencies are responsible for submitting the Uniform Blazer Allowance Payment for eligible employees in Negotiating Unit G9 and the Uniform Allowance and/or Uniform Blazer Allowance Payments for eligible employees in Negotiating Units DR, F8 and 87 and for those employees in Negotiating Units SY, SR and S9 who were not processed automatically, including those on Workers’ Compensation Disability Leave without pay (WDL) and employees on paid or unpaid Military Leave Stipend (MLS) or Military Training Stipend (MTS), using the procedure stated below:

Earnings Begin Date: 11/30/05
  • For all Uniform Allowances Payments
  • For those employees eligible to be paid only the December Uniform Blazer Allowance Payment
  • For those employees eligible to be both the June and December Uniform Blazer Allowance Payments

05/31/05

  • For those employees eligible to be paid only the June Uniform Blazer Allowance Payment

(If employee is on a Leave Without Pay on the eligibility date, enter the Return From Leave Date.)

Earnings End Date: Enter the same date as the Earnings Begin Date
Earn Code: Enter UA5
Amount: Enter applicable amount

In Pay Period 20L, agencies are responsible for submitting the Uniform Allowance Payment for eligible employees in Negotiating Unit G9 and unrepresented employees in Negotiating Unit 86 using the procedure stated below:

Earnings Begin Date: 12/31/05
(If employee is on a Leave Without Pay on the eligibility date, enter the Return From Leave date.)
Earnings End Date: Enter the same date as the Earnings Begin Date
Earn Code: Enter UA5
Amount: Enter applicable amount

Miscellaneous Payment Information
 If an employee has an additional tax amount in his/her record, the additional tax will be deducted from both the regular and the separate checks.

The Uniform Allowance and Uniform Blazer Allowance Payments are not prorated for part-time employees.

The Uniform Allowance and Uniform Blazer Allowance Payments are not pensionable and are not included in the calculation of overtime.

There will be no direct deposit for these payments.
Control-D Report
 Time Entry report NPAY771 will be available after the automatic payment is loaded into the Time Entry page.
The report contains the following data:
DeptID
EmplID
Empl Record
Name (Alpha order)
Earn Code
Grade BU
Percentage
Amount
Number of Payments Processed
Total Payment Amount
Payroll Register and Employee Paycheck/Advice
 The Earn Code UA5 and the amount paid will be displayed on the payroll register. The Earn Code description “Uniform Allowance UCS” and the amount will be printed on the employee’s paycheck stub.
Questions
 Questions regarding this bulletin may be directed to the Payroll Audit mailbox.