Subject |
June 2006 UCS Uniform Allowance and Uniform Blazer
Allowance Payments for Eligible Employees Represented by Negotiating
Units SY, SR, S9,
DR, F8, 87, G9
and 86
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Purpose |
To explain OSC’s automatic Uniform Allowance
and Uniform Blazer Allowance Payments processing and Time Entry
procedures.
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Affected Employees |
Eligible employees in Negotiating Units SY,
SR, S9, DR, F8,
87, G9 and 86.
|
Background |
Uniform and Equipment Allowance Payments to eligible employees
are authorized under Chapter 203 of the Laws of 2004 that implements
agreements between the State of New York and various negotiating
units in the Unified Court System.
|
Effective Date(s) |
Uniform Allowance and Uniform Blazer Allowance Payments
for employees in Negotiating Units SY, SR,
S9, DR, F8, and
87 will be made in a separate check dated June
28, 2006.
The Uniform Blazer Allowance Payment for employees in Negotiating
Unit G9 will be made in a separate check dated
June 28, 2006.
The Uniform Allowance Payment for unrepresented employees (Negotiating
Unit 86) and employees in Negotiating Unit G9 will
be made in a separate check dated July 26, 2006.
|
Eligibility |
Uniform Allowance and/or Uniform Blazer Allowance
Payments for Negotiating Units SY, SR, S9, DR,
F8 and 87 and Uniform Blazer Allowance Payment for Negotiating Unit
G9
Employees must be in an eligible title on May 31, 2006 and Active
on the payroll (including paid Leave of Absence), on Workers’
Compensation Disability Leave (WDL) or on paid
or unpaid Military Leave Stipend (MLS), or Military
Training Stipend (MTS).
Uniform Allowance Payments for Negotiating Units G9 and
86
Employees must be in an eligible title on June 30, 2006 and Active
on the payroll (including paid Leave of Absence), on Workers’
Compensation Disability Leave (WDL) or on paid
or unpaid Military Leave Stipend (MLS), or Military
Training Stipend (MTS).
Agencies should refer to Teri Collins’ revised memo dated
June 2, 2006 for a list of eligible titles and payment amounts.
Eligible full-time employees who are on Sick Leave at 50 percent
pay on the eligibility date are entitled to the full payment.
Eligible employees on an approved Leave Without Pay on the eligibility
date are entitled to the payment upon return from leave, provided
the return to the payroll is prior to November 30, 2006.
Eligible employees on Workers' Compensation Leave, paid or unpaid
Military Leave Stipend and Military Training Stipend may be paid
immediately.
Part-time employees are eligible for the full Uniform Allowance
or Uniform Blazer Allowance Payment and no prorated amount will
be applied.
|
OSC Actions |
On June 16, 2006, OSC will automatically add the Uniform Allowance
and Uniform Blazer Allowance Payment (Earn Code UA5)
in the Time Entry page for all employees in Negotiating Units SY,
SR and S9 who were Active or on
paid Leave of Absence on May 31, 2006. The payment amounts will
be $575.00 for Negotiating Unit SY, $615.00 for
Negotiating Unit SR and $425.00 for Negotiating
Unit S9. The Earnings Begin and End Dates will
be May 31, 2006. OSC will notify OCA when the automatic processing
is complete.
Employees in Negotiating Units SY, SR
and S9 who are on Workers’ Compensation Disability
Leave (WDL) without pay or on paid or unpaid Military
Leave Stipend (MLS) or Military Training Stipend
(MTS) on May 31, 2006 will not receive an automatic
payment.
|
Agency Actions |
Agencies are responsible for deleting the payment (Earn Code
UA5) from the Time Entry page in Pay Period 5L
for employees in Negotiating Units SY, SR
and S9 who are ineligible to receive the payment.
In Pay Period 5L, agencies are responsible for submitting the Uniform
Blazer Allowance Payment for eligible employees in Negotiating Unit
G9 and the Uniform Allowance and/or Uniform Blazer
Allowance Payments for eligible employees in Negotiating Units DR,
F8 and 87 and for those employees
in Negotiating Units SY, SR and
S9 who were not processed automatically, including
those on Workers’ Compensation Disability Leave (WDL)
without pay and employees on paid or unpaid Military Leave Stipend
(MLS) or Military Training Stipend (MTS),
using the procedure stated below:
|
Earnings Begin Date: |
5/31/06
(If employee is on a Leave Without Pay on the eligibility
date, enter the Return From Leave Date.)
|
Earnings End Date: |
Enter the same date as the Earnings Begin Date |
Earn Code: |
Enter UA5 |
Amount: |
Enter applicable amount |
In Pay Period 7L, agencies are responsible for submitting the Uniform
Allowance Payment for eligible employees in Negotiating Unit G9
and unrepresented employees in Negotiating Unit 86
using the procedure stated below:
|
Earnings Begin Date: |
6/30/06
(If employee is on a Leave Without Pay on the eligibility
date, enter the Return From Leave date.)
|
Earnings End Date: |
Enter the same date as the Earnings Begin Date |
Earn Code: |
Enter UA5 |
Amount: |
Enter applicable amount |
|
Miscellaneous Payment Information |
If an employee has an additional tax amount in his/her record,
the additional tax will be deducted from both the regular and the
separate checks.
The Uniform Allowance and Uniform Blazer Allowance Payments are
not prorated for part-time employees.
The Uniform Allowance and Uniform Blazer Allowance Payments are
not pensionable and are not included in the calculation of overtime.
There will be no direct deposit for these payments.
|
Control-D Report |
Time Entry report NPAY771 will be available
after the automatic payment is loaded into the Time Entry page.
The report contains the following data:
DeptID
EmplID
Empl Record
Name (Alpha order)
Earn Code
Grade BU
Percentage
Amount
Number of Payments Processed
Total Payment Amount
|
Payroll Register and Employee Paycheck/Advice |
The Earn Code UA5 and the amount paid will be
displayed on the payroll register. The Earn Code description “Uniform
Allowance UCS” and the amount will be printed on the employee’s
paycheck stub. |
Questions |
Questions regarding this bulletin may be directed to the Payroll Deductions mailbox. |
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