NYS Comptroller Seal  

Bureau of State Payroll Services

Date:  June 11, 2001

 Bulletin No.  CU-115

Subject July 1, 2001 CUNY Increment Payments
Purpose To explain the automatic processing of increments and provide agencies with related instructions
Affected Employees CUNY Professional Staff Employees in certain titles
Effective Date Payroll Period 7-Current, checks dated 7/12/2001
OSC Automatic Processing After payroll processing is complete for Period 7C, OSC will automatically apply increments to active annual salaried employees in grade 980 based on the following increment codes and eligibility criteria:

Increment code is 0007 and the employee's salary rate is equal to one of the steps on the salary schedule, but below the maximum salary on the schedule.
Increment code is 0020 and the employee's salary rate is not already at the First Additional Step on the schedule.
Increment code is 0030 and the employee's salary rate is not already at the Second Additional Step on the schedule.

For eligible employees, a row will automatically be inserted into the employee's Job Data record using the Action of Pay Rt Chgand Reason of INC (Increment). This row will reflect the new incremented salary and the updated increment code.
Updated Increment Codes Increment codes will be updated as follows:

Employee's increment code is 0007 and incremented salary is below maximum salary, increment code will remain 0007
Employee's increment code is 0007 and incremented salary is equal to maximum salary, increment code will be changed to 0003
Employee's increment code is 0008, increment code will be changed to 0007
Employee's increment code is 0020 or 0030, increment code will remain unchanged
Listings During the week of June 18, 2001, a list of employees in the specialized titles HEO/Univ Admin (Job code 016855) and HE ASSOC/Asst Admin (Jobcode 016856) will be faxed to agencies.

Agencies must determine if the employee in the specialized title is entitled to receive a July increment. If the employee is entitled to receive the increment, agencies must request a Pay Rt Chgeffective 7/1/2001 using the reason code INC. Agencies must request the new incremented salary and enter the increment code of 0003. A breakdown of the salary must be reported in the Status Reason fields.

After the automatic increment has been processed, listings will be available in Reveal for:

Employees who received the automatic increment (NHRP704 Mass Sal/Increment Report)
Employees who did not receive the automatic increment because the increment code was missing, the salary was off step or Position Data and Job Data did not match (NHRP709 Mass Sal Increase Exception Report)
Agency Instructions Agencies must submit transactions in pay period 8C to pay eligible employees who did not receive the automatic increment in pay period 7C. Agencies must request a Pay Rt Chg, effective 7/1/2001, on the Job Action Request Panel using the reason of INC. The incremented salary and the new increment code must be reported in the appropriate fields.

Any miscellaneous earnings that have earning dates overlapping 07/01/2001 that are processed through the Time Entry panel, must have the earnings prior to 07/01/2001 submitted as a separate transaction from earnings 07/01/2001 and later.
Revised Increment Code Chart A revised increment code chart is attached and is to be used by agencies after pay period 7C is processed. Effective pay period 8C, checks dated 7/26/2001, agencies must use the revised chart to determine increment codes when submitting pay changes, position changes and transfers.
Questions

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.