NYS Comptroller Seal  

Bureau of State Payroll Services

Date: September 3, 2002

Bulletin No. CU-155

Subject Pay Rate Changes for CUNY Supervisor of Mechanics
Purpose To explain the agency procedures for reporting rate increases and adjustments for miscellaneous earnings.
Affected Employees Employees in the title of Supervisor of Mechanics
Effective Date Pay period 12C, paychecks dated 09/19/02
Background Rate Increases
The rate increases are effective 6/9/2000 and 6/9/2001.

The new rates and other information are contained in Carmelo Batista, Jr.'s memorandum dated June 25, 2002.
Agency Actions:  Reporting the Rate Increases To increase the hourly rate(s) of employees in these titles, the agency may submit the following actions in payroll period 12C; regardless of the employee's status.

For increases on 6/9/2000, request a Pay Rt Chg on the Job Action Request panel, effective 6/9/2000, using the reason of Change Rate (CRT), and the new 6/9/2000 hourly rate.

For increases on 6/9/2001, request a Pay Rt Chg, effective 6/9/2001, using the reason of Change Rate (CRT), and the new 6/9/2001 hourly rate.

Submit a Request for a Pay Rt Chg, reason of Change Rate (CRT) with the appropriate salary to update all other rows that exist on an employee's Job Data panel.

Reporting Retroactive Adjustments for All Miscellaneous Earnings

Agencies are responsible for calculating the retroactive adjustments for all miscellaneous earnings previously reported in the Time Entry panel with an earnings date on or after 6/9/2000.

Use the earn code AJR to report the combined retroactive adjustment for all earnings. Provide an explanation of the adjustment in the General Comments panel or on a separate worksheet submitted to the auditor. If the agency uses a worksheet, the worksheet must be received in the audit unit by the agency reporting deadline for pay period 12C.

The earn code AJR should be reported as follows:
Earnings Begin Date: Enter the first date to be adjusted
Earnings End Date: Enter the last date to be adjusted
Earn Code: Enter AJR
Amount: Enter the total amount of the adjustment
OSC Actions:  Processing Automatic Retroactive Adjustments OSC will automatically process the retroactive adjustments for all "regular hours" paid since 6/9/2000, provided the agency submits all applicable increases.

The automatic adjustment will be calculated, regardless of the employee's current status.
Revised Rate Chart A new Rate Chart, reflecting the new rates and appropriate earnings codes, will be faxed to agencies.
Questions Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.