Payroll Bulletin

Date: December 17, 2004	Bulletin Number: CU-218

Subject	January 2005 Increments
Purpose	To explain OSC’s automatic processing and provide agency instructions for the payment of Increments.
Affected Employees	Increment-eligible employees in Bargaining Units T8, TC or GA.
Background	This is authorized pursuant to the Memorandum of Agreement between the City University of New York and the Professional Staff Congress (PSC) for 2000-2002.
Effective Date(s)	Effective January 1, 2005 for paychecks dated January 6, 2005.
OSC Automatic Processing	After payroll processing is completed for Period 20C, OSC will automatically apply increments to Active Annual Salaried Employees in Grade 980, based on the following Increment codes and eligibility criteria: Increment code is 0001 and the Employee’s Salary Rate is equal to one of the steps on the Salary Schedule, but is below the maximum Salary Rate on the Schedule. Increment code is 0015 and the Employee’s Salary Rate is equal to the maximum Salary Rate on the Schedule. Increment code is 0025 and the Employee’s Salary Rate is equal to the first additional salary step. For eligible employees, a row will be automatically inserted into the employee’s Job Data record using the Action/Reason Pay Rt Chg/INC (Increment).
Promotions Effective January 1, 2005	Promotions for unclassified staff that are effective January 1, 2005, should not be submitted until Pay Period 21C, check dated January 20, 2005.
Employees in Certain Titles:Agency Action in Period 20C	Employees in the following titles may be due an increment based upon their base salary: Professor/Assistant Administrator Higher Education Officer/Assistant Administrator OSC will not apply the increment for these titles automatically. During the week of December 13, OSC will fax agencies a list identifying employees in these titles. If an employee is eligible for a January 1 increment, the agency must request a Pay Rate Change using the Action/Reason Pay Rate Change/INC (Increment) on the Job Action Request page.
Updated Increment Codes	OSC will automatically update Increment codes after the increments have been applied. A row will be inserted into the Employee’s Job Data record using the Action/Reason Data Chg/CIC (Chg Inc Cd/or Ann Dt/ or Fis Sal). Increment codes will be updated as follows: If the Increment code is 0001 and the Incremented Salary is below the maximum salary on the Schedule, the Increment code will remain 0001. If the Increment code is 0001 and the Incremented Salary is equal to the maximum salary on the Schedule, the Increment code will be changed to 0003. If the Increment code is 0002, the Increment code will be changed to 0001. If the Increment code is 0015 or 0025, the Increment code will remain unchanged.
Control-D Reports After Automatic Increments are Processed	After the automatic increment has been processed in Pay Period 20C, the following listings will be available in Control-D: NHRP-704, Mass Salary/Increment Payment Report. This report will identify employees who received the automatic increment. NHRP-708, Mass Salary Increase Exception Report. This report will identify employees who did not receive the automatic increment due to one of the following: - Increment code is missing, - Salary is off step, or - Position Data and Job Data do not match.
Agency Procedures for Increments Not Processed Automatically	For employees who are eligible for a January increment but did not receive an automatic increase in Pay Period 20C, the agency must request a Pay Rate Change using the Action of PAY and the Reason of INC (Increment) on the Job Action Request page in Pay Period 21C. The appropriate salary rate and Increment code must be entered.
Revised Increment Code Chart	Effective Pay Period 21C, agencies must use the attached chart to determine Increment codes when submitting pay changes, position changes, and transfers on the Job Action Request page.
Reminder: Correcting Increment Codes	After Pay Period 19C is processed, but before the January 2006 increments are processed, agencies must request a Data Change and Reason of CIC (Chg Inc Cd/ or Ann Dt/ or Fis Sal) for employees who are due the First or Second Additional Step in January 2006. Correcting the Increment code will allow the increment to be processed automatically in January 2006.
Questions	Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.