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Date: July 14, 2005 Bulletin Number: CU-232
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Subject

Retroactive Rate Increases for Carpenters and Supervisor Carpenters
Purpose
 To explain the agency procedures for reporting rate increases and adjustments for "miscellaneous earnings."
Affected Employees
 CUNY employees in the titles of Carpenter, Carpenter (CUNY), and Supervisor Carpenter.
Effective Date(s)
Increases may be submitted in Pay Period 9C (Institution), checks dated 8/4/05. Rate increases are effective 7/1/00, 1/1/01, 7/1/01, 1/1/02, 7/1/02, 1/1/03, 7/1/03, and 7/1/04.
Background
 The rate increases are pursuant to the New York City Comptroller’s Consent Determination dated May 18, 2005.

The new rates and other information are contained in a memorandum from Carmelo Batista, Jr. dated June 7, 2005.

Agency Actions
 Reporting the Rate Increases

To increase the hourly rate(s), the agency must submit the following requests, regardless of the employee’s status:
  • For all rate increases, request a Pay Change with the Action/Reason of Pay Rt Chg/CRT (Pay Rate Change/Change Rate) on the Job Action Request page, using the effective date of the appropriate increase, and submit the new hourly rate.
  • A separate request must be made for each of the rows that exist on the employee’s Job Data page.

Reporting Retroactive Adjustments for All Miscellaneous Earnings

The agency must calculate and report the retroactive adjustment for all "miscellaneous earnings."

The Earnings Code AJR must be used to report the combined retroactive adjustment for all earnings. The agency must provide an explanation of the adjustment in the General Comments page or on a separate worksheet. If the agency uses a worksheet, the worksheet must be received in OSC’s Audit Section by the agency deadline for Pay Period 9C.

The Earnings Code AJR must be reported as follows:

Earnings Begin Date: Enter the first date to be adjusted.
Earnings End Date: Enter the last date to be adjusted.
Earnings Code: Enter AJR.
Amount: Enter the total amount of the adjustment.

OSC Actions
 Processing Automatic Retroactive Adjustments

Provided the agency appropriately submits the applicable increases, OSC will automatically process the retroactive adjustments for all “regular hours” paid to employees regardless of the employee’s status. Automatic adjustments will not be calculated for “miscellaneous earnings.”
Revised Rate Chart
 A revised rate chart reflecting the new rates and appropriate Earnings Codes will be faxed to agencies.
Questions

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.