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Date: October 13, 2005 Bulletin Number: CU-238
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Subject
CUNY 2002-2005 Blue and White Collar General Salary Increases

Purpose
To inform agencies of OSC’s automatic processing and to provide instructions for processing adjustments and changes.

Affected Employees
Classified CUNY employees represented by:
  • District Council 37 (DC37) - Bargaining Units TG, TH, TM
    (excluding High Pressure Plant Tenders), TR, TX, T9, SF, TU, SJ, TJ, TP, U6, TK, TY, and U3
  • International Brotherhood of Teamsters (IBT) - Bargaining Units SE, SV, SW, SB, SM, SU, SZ, SP, SX, and ST
  • Service Employees International Union (SEIU) - Bargaining Unit S6
  • International Association of Theatrical and Stage Employees (IATSE) - Bargaining Unit T3
Effective Date(s)
General Salary Increases will be processed in Pay Period 15C, paychecks dated 10/27/05.

Background
The Memorandum of Understanding for Successor Agreements to the 2002-2006 Blue & White Collar Agreement between CUNY and DC-37, SEIU, IATSE, and IBT provides for General Salary Increases for certain eligible employees.

Contract Provisions
2003 Increases
The following Increases are effective 7/1/03 for IBT, SEIU, and IATSE represented employees and 10/1/03 for DC37 represented employees:
  • 2.5% General Salary Increase, rounded to the nearest dollar for salaried employees or the nearest cent for hourly employees (.5 rounds up, less than .5 rounds down)
  • 2.5% Service Increment (SIC) Increase
  • 2.5% Longevity Differential (LDN, LDP)Increase
  • 2.5% Assignment Differential (ADF) Increase
  • 2.5% Increase to MV1, MV2, MV3, and MV4
  • Uniform Allowance Increase
    • Increase to $332.00 per year for Campus Security Assistant
    • Increase to $554.00 per year for Campus Security Officer, Campus Peace Officer and Campus Public Safety Sergeant
2004 Increases
The following Increases are effective 7/1/04 for IBT, SEIU, and IATSE represented employees and 10/1/04 for DC37 represented employees:
  • 2.75% General Salary Increase, rounded to the nearest dollar for salaried employees or the nearest cent for hourly employees (.5 rounds up, less than .5 rounds down)
  • 2.75% Service Increment (SIC) Increase
  • 2.75% Longevity Differential (LDN, LDP) Increase
  • 2.75% Assignment Differential (ADF) Increase
  • 2.75% Increase to MV1, MV2, MV3, and MV4
  • Uniform Allowance Increase
    • Increase to $342.00 per year for Campus Security Assistant
    • Increase to $570.00 per year for Campus Security Officer, Campus Peace Officer and Campus Public Safety Sergeant
2005 Increases
The following Increases are effective 7/1/05 for IBT, SEIU, and IATSE represented employees and 10/1/05 for DC37 represented employees:
  • 2.00% General Salary Increase, rounded to the nearest dollar for salaried employees or the nearest cent for hourly employees (.5 rounds up, less than .5 rounds down) except ANN and HRY Disability Accommodation Specialist (Job Code 016330), HRY Sign Language Interpreter (Job Code 016141), and HRY College Assistant (Job Code 016168) who receive 1%
  • 2.00% Service Increment (SIC) Increase
  • 2.00% Longevity Differential (LDN, LDP) Increase
  • 2.00% Assignment Differential (ADF) Increase
  • 2.00% Increase to MV1, MV2, MV3, and MV4
  • Uniform Allowance Increase
    • Increase to $348.00 per year for Campus Security Assistant
    • Increase to $582.00 per year for Campus Security Officer, Campus Peace Officer and Campus Public Safety Sergeant
General Salary Increase Eligibility Criteria
For employees in IBT, SEIU, and IATSE:
  • All salaried and hourly employees who were Active or on a Leave of Absence Without Pay on 6/30/03 are eligible for a 2.5% Increase effective 7/1/03
  • All salaried and hourly employees who were Active or on a Leave of Absence Without Pay on 6/30/04 are eligible for a 2.75% compounded Increase effective 7/1/04
  • All salaried and hourly employees who were Active or on a Leave of Absence Without Pay on 6/30/05 are eligible for a 2.00% compounded Increase effective 7/1/05
For employees in DC-37:
  • All salaried and hourly employees who were Active or on a Leave of Absence without pay on 9/30/03 are eligible for a 2.5% Increase effective 10/1/03
  • All salaried and hourly employees who were Active or on a Leave of Absence without pay on 9/30/04 are eligible for a 2.75% compounded Increase effective 10/1/04
  • All salaried and hourly employees who were Active or on a Leave of Absence without pay on 9/30/05 are eligible for a 2.00% compounded Increase effective 10/1/05 except ANN and HRY Disability Accommodation Specialist (Job Code 016330), HRY Sign Language Interpreter (Job Code 016141), and HRY College Assistant (Job Code 016168) who receive 1% compounded
Note: Employees who are appointed on or after the effective date of an Increase are not eligible for the increase except if the employee is below the new minimum; then the employee is eligible for the new minimum.
Exceptions to Above Eligibility Criteria and Additional Information
For additional eligibility criteria including exceptions to the above stated criteria and additional information regarding Increases, refer to Carmelo Batista’s memorandum dated July 20, 2005.

Automatic Processing of Salary Increases
For Salaried Employees

After payroll processing for Pay Period 15C is completed, OSC will automatically update Job Records to reflect the 2003, 2004, and 2005 Salary Increases for eligible employees as follows:

Salaried Employees' 1st Increase effective 7/1/03 or 10/1/03

A.1. Employees Who Were Active on 6/30/03 or 9/30/03

  • For salaried employees who are Active on the day prior (i.e. 6/30/03, 9/30/03) to the effective date of the initial increase (i.e. 7/1/03, 10/1/03) and are also Active on the effective date of the initial increase, and the employee does not have an existing Pay, Position or Transfer row on the effective date of the increase, OSC will apply the 2.5% Salary Increase to the 6/30/03 or 9/30/03 Salary rate and insert a row effective 7/1/03 or 10/1/03 to reflect the increased salary or minimum applied if the percentage increase does not bring the employee to the minimum. If the employee has an existing Pay, Position or Transfer row on the effective date of the increase that is less than the new minimum Salary rate, the system will insert a row effective 7/1/03 or 10/1/03 to apply the new minimum using the action/reason codes of Pay/SAC (Mass Salary Increase).
Note: OSC will not automatically insert the 7/1/03 or 10/1/03 increase if:
    • The employee’s status is LOA on the effective date of the increase or
    • The employee has an existing Pay, Position, or Transfer row on the effective date of the increase that has a Salary rate above the new minimum Salary rate.

      • If an increase is automatically applied, OSC will continue to update all subsequent rows on the employee’s Job Data record up to the effective date of the next increase with the same Salary rate or the new minimum, whichever is applicable, provided the employee does not have a Pay, Position, or Transfer row that is above the new minimum. If the employee has a Pay, Position, or Transfer row that is above the new minimum, OSC will not update the row or any subsequent row that is above the new minimum up to the effective date of the next increase. Exception: OSC will update 4/1/04 Pay/Fac (Factor Change) rows, provided there was not a Pay, Position, or Transfer row between the effective date of the increase and 4/1/04 (including 4/1/04) that has a Salary rate above the new minimum.

      • If an increase is not automatically applied effective 7/1/03 or 10/1/03 because the employee was on LOA on the effective date of the increase or the employee had a Pay, Position, or Transfer with a Salary rate above the new minimum, OSC will continue to review the employee’s record up to the effective date of the next increase to determine if there is a subsequent Pay, Position, or Transfer row that has a Salary rate below the new minimum. If the employee has a subsequent Pay, Position, or Transfer row that has a Salary rate that is less than the new minimum, a row will be inserted using the action/reason of Pay/CSL (Correct Salary) to update the Salary rate to the new minimum. All subsequent rows will be updated to reflect the new minimums up to the effective date of the next increase, provided there is not a Pay, Position, or Transfer row that has a Salary rate above the new minimum.

A.2. Employees Who Became Active From Effective Date of Initial Increase Up to the Effective Date of the 2nd Increase

  • For employees who were not Active on 6/30/03 or 9/30/03, whichever is applicable, but became Active on or after the effective date of the increase but prior to the effective date of the next increase (i.e. 7/1/04 or 10/1/04), OSC will apply increases to all Job Data rows up to the effective date of the next increase (i.e. 7/1/04, 10/1/04), provided the employee’s Salary rate is less than the new minimum Salary rate, in which case the new minimum Salary rate will be applied. All subsequent rows up to the effective date of the next increase will be updated to reflect the new minimum Salary rate, provided there is no Pay, Position, or Transfer row that is above the new minimum Salary rate. OSC will not update any rows that are above the new minimum Salary rate.

Salaried Employees' 2nd Increase effective 7/1/04 or 10/1/04

B.1. Employees Who Were Active on 6/30/04 or 9/30/04

  • For employees who are Active on the day prior to the effective date (i.e. 6/30/04 or 9/30/04) of the 2nd increase, and are Active on the effective date of the increase (i.e. 7/1/04 or 10/1/04), OSC will apply increases in the same manner as described in A.1 above. However, if the employee had a Pay, Position, or Transfer row on or after the effective date of the previous increase (i.e. 7/1/03 or 9/1/03) that was above the new minimum Salary rate and therefore, was not automatically updated by OSC, OSC will not apply the 7/1/04 or 10/1/04 increase, but will continue to review the employee’s record up to the date of the next increase, to determine if there is a Pay, Position, or Transfer row that is less than the new minimum. For Job rows that are less than the new minimum Salary rate, a row will be automatically inserted to apply the new minimum Salary rate. All subsequent rows will be updated to reflect the new minimum Salary rate, provided the salary on the subsequent row is less than the new minimum.

B.2. Employees Who Became Active From Effective Date of 2nd Increase Up to the Effective Date of the 3rd Increase

  • For employees who became Active on or after the effective date of the 2nd increase but prior to the third increase, OSC will apply increases in the same manner as stated above under A.2.

Salaried Employees 3rd Increase effective 7/1/05 or 10/1/05

The third increase will be processed by OSC in the same manner as stated above for the 1st and 2nd increases.
Automatic Processing of Salary Increases
For Hourly Employees

Hourly increases will be applied in the same manner as described above for salaried employees, except for employees in College Assistant (Job Code 016168) and Sign Language Interpreters (Job Code 016141) positions. Increases to employees in these positions will be applied only if the employee had a paycheck with RGH earnings in the six (6) months prior to the effective date of an increase. If an employee does not have RGH earnings in the preceding six (6) months, no increase will be applied. However, if the employee’s salary is below the new minimum Salary rate, then a row will be inserted to apply the new minimum Salary rate.

Automatic Retroactive Processing
OSC will automatically calculate retroactive payments resulting from the General Salary Increases and the increases in Longevity Differential (LDN, LDP), Service Increments (SIC), and Assignment Differential (ADF).

For eligible employees who have worked in more than one agency and have been paid by all agencies using the same Employee Record Number since the effective date of the increases, all retroactive adjustments will be paid in the most current agency.

For eligible employees who have worked in more than one agency and have been paid from more than one Employee Record Number since the effective date of the increases, the retroactive adjustment for earnings in each Employee Record Number will be paid in the most current agency under each Employee Record Number.

Retroactive Adjustments for Additional Pay and Time Entry Earnings
Time Entry Earn Codes that are calculated based on an employee’s Salary rate and additional salary factors such as overtime (OTD) and holiday (HPJ) will be automatically adjusted.

The following Earn Codes will be automatically adjusted for salaried employees:
  • AS1 (Addtl sft comp UCS/CUNY 35hr)
  • HPJ (Holiday Pay Cuny/ANN)
  • LT1 (Lost Time)
  • LSJ (LSP Vacation CUNY/ANN)
  • OTC (OT st rt CUNY/UCS 35hr)
  • OTD (OT 1.5 CUNY/UCS 35hr)
  • OTE (OT at 1.5 CUNY 40hr)
  • OTJ (OT straight rate CUNY 40hr)
  • RGS (Regular Pay Salaried)
  • LDP (Longevity dif pen)
  • LDN (Longevity Dif non-pen)
  • SIC (Service inc non-pen)
  • AS2 (Addtl sft comp CUNY 40hr)
  • ADF (Assignment Dif non-pen)
The following Earn Codes will be automatically adjusted for hourly employees:
  • OTK (OT hourly/biweekly)
  • RGH (Regular pay hourly)
  • LSL (LSP vacation hry)
  • AS5 (Addtl sft comp hry)
The following Earn Codes will not be adjusted automatically for salaried employees:
  • ADJ (Adjustment)
  • AL1 (Adj long dif pensionable)
  • OTO (OT Override)
  • OVP (Overpayment Recovery)
  • AL2 (Adj long dif non-pensionable)
  • ALI (Adj. Longevity Increment)
  • ASI (Adjust Service Increment)
  • LTO (Lost Time Override)
  • AAD (Adj Assignment Differential)
  • UA6 (Uniform Allowance)
  • MV1 (MV Operator- Asgn Dif $4.17 )
  • MV2 (MV Operator- Asgn Dif $8.31 )
  • MV3 (MV Operator- Asgn Dif $12.48 )
  • MV4 (MV Operator- Asgn Dif $16.62 )
The following Earn Codes will not be adjusted automatically for hourly employees:
  • AJB (Additional Job)
  • ADJ (Adjustment)
  • UA6 (Uniform Allowance)

Retroactive Adjustments for Employees Currently Inactive and Have Outstanding Overpayment

  • For employees who are Inactive at the time of payment, the retroactive raise adjustment will be applied to any Overpayment (OVP) set up in Additional Pay that has a Goal Amount and Goal Balance that are not equal. The payroll system will determine the difference between the Goal Balance and Goal Amount and will deduct the difference from the employee’s check. If the amount of the positive earnings is not sufficient to deduct the entire Overpayment, the system will deduct the amount of positive earnings due and update the OVP Goal Balance accordingly.
Retroactive Payments for Employees Receiving Military Stipends
For employees who were placed on Military Stipend Leave With or Without Pay on or after the effective date of the increases as a result of new military orders, OSC will recalculate the amount of the military stipend.
  • For those employees who received a stipend, the increase in biweekly stipend will be updated on the Job Data record by inserting a new row to reflect the new biweekly stipend amount. Any additional adjustment that is required due to the change in stipend that will not be calculated automatically by the retro process will be reported by OSC in the Time Entry page using the Earn Code ADJ.
  • For those employees who did not receive a stipend but became eligible for a stipend because of the increased salary, OSC will take the necessary action on the Job Data page and/or in the Time Entry page to pay the required increases.
Listings Provided by OSC
The following listing will be provided to CUNY prior to the processing of the General Salary Increases to identify employees who need to be reviewed by CUNY for possible action:
  • Employees whose record will not be completely updated because of a Pay Change, Position Change or Transfer
The following listings will be provided to CUNY after the processing of the General Salary Increases:
  • Employees who are not incumbent on 10/1/05 or 7/1/05 and no raise processing is done. These employees may have been subject to the suppressed minimum and must be reviewed to determine possible raise eligibility.
  • All employees where the raises will be processed
Agency Actions
Agencies must review the records of employees identified on the listings provided by OSC and determine the raise eligibility for identified employees by using the information contained in this Bulletin with regard to automated processing and in Carmelo Batista’s memorandum.

Pay Changes must be submitted for all Job Data rows that will not be increased automatically by OSC and for employees who may be due more than the minimum Salary rate applied by OSC. Also, if OSC will not apply an automatic increase because the employee had a Pay, Position, or Transfer on or after the effective date of an increase but prior to the effective date of the next increase and the salary on that row is higher than the new minimum, OSC will not increase that row nor any of the subsequent rows unless the employee’s Salary rate is less than the new minimum, in which case the new minimum will be applied. Therefore, the agency must submit Pay Changes including the General Salary Increases effective in July or October and any subsequent rows as needed.

When submitting increases, the following action/reason codes should be used:

Salaried Employees:
  • Use Pay/CFS (Cor Fy Sal) to report increases that are effective on the effective date of an increase (i.e. 7/1/03, 10/1/03, 7/1/04, 10/1/04, 7/1/05, 10/1/05)
  • Use Pay/CSL (Correct Salary) to report increases for dates other than the above

Hourly Employees:

  • Use Pay/CRT (Chg rate) to report all increases in hourly rate, regardless of effective date

Adjustments for Additional Pay and Time Entry Earnings

  • Additional Pay adjustments are required for all earnings that will be increased on other than the first day of a pay period.
Agencies must calculate retroactive adjustments for Time Entry earnings listed above that will not be automatically calculated by OSC. Adjustments for these earnings should be reported using Earn Code AJR. Adjustments for Non Resident Aliens should be made using the Earn Codes XAR, YAR, or ZAR. AJR may be paid in a single lump sum amount or broken down into raise periods (i.e. 10/1/03-9/30/04 or 7/1/04-6/30/05). Detailed General Comments or a detailed worksheet must be available to OSC upon request. AJR must be entered on the Time Entry page as follows:

Earn Code: AJR (Adjust Raise)
Earns Begin Date: Enter 1st date to be adjusted.
Earns End Date: Enter the last date to be adjusted.
Amount: Enter the total adjustment amount (maybe negative if recovering an overpayment).
Comments: Enter an explanation of the adjustment.

  • Adjustments need to be made using Earn Code AJR for RGS transactions that span the date of a salary increase because the payroll system will automatically calculate the adjustment for the entire pay period.
  • Unit Override amounts for Motor Vehicle Operators Assignment Differential are as follows:
Earn Code 10/1/2003 10/1/2004 10/1/2005
MV1 $4.27 $4.39 $4.48
MV2 $8.52 $8.75 $8.93
MV3 $12.79 $13.14 $13.41
MV4 $17.04 $17.50 $17.86

Additional Information
  • When submitting RGS transactions in Pay Period 15C, report the increase considering the new rate.
  • Agencies must use the new rate when reporting Hires, Rehires, Concurrent Hires, Transfers, Position Changes and Pay Changes in Pay Period 15C.
  • If a pay change is required and the employee is now in another agency, the new agency must report the increase on the Job Request page.
Payroll Register and Employee’s Paycheck/Advice
All retroactive adjustments will be displayed on the payroll register and the employee’s paycheck stub or direct deposit advice.

Questions
Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.