Subject

Retroactive Rate Increases for Oiler, Oiler (CUNY), Stationary Engineer (CUNY) and Senior Stationary Engineer (CUNY)

Purpose

To explain the agency procedures for reporting rate increases and adjustments for "miscellaneous earnings."

Affected Employees

CUNY employees in the titles of Oiler, Oiler (CUNY), Stationary Engineer (CUNY) and Senior Stationary Engineer (CUNY).

Background

The rate increases are pursuant to the New York City Comptroller’s Consent Determination dated January 3, 2006.

The new rates and other information are contained in a memorandum from Carmelo Batista, Jr. dated January 10, 2006.

Effective Dates

Increases may be submitted in Pay Period 25C (Institution), paychecks dated 3/16/06. Rate increases are effective 10/1/01, 8/1/02, 7/1/03 and 7/1/04.

Agency Actions

Reporting the Rate Increases

To increase the hourly rate(s), the agency must submit the following requests regardless of the employee’s status:

• For all rate increases, request a Pay Change with the Action/Reason of Pay Rate Chg/CRT (Pay Rate Change/Change Rate) on the Job Action Request page, using the effective date of the appropriate increase, and submit the new hourly rate.
• A separate request must be made for each of the rows that exist on the employee’s Job Data page.
  

Reporting Retroactive Adjustments for All Miscellaneous Earnings

The agency must calculate and report the retroactive adjustment for all "miscellaneous earnings."

The Earnings Code AJR must be used to report the combined retroactive adjustment for all earnings. The agency must provide an explanation of the adjustment in the General Comments page or on a separate worksheet. If the agency uses a worksheet, the worksheet must be received in OSC’s Audit Section by the agency deadline for Pay Period 25C.

The Earnings Code AJR must be reported as follows:

Earnings Begin Date: Enter the first date to be adjusted.
Earnings End Date: Enter the last date to be adjusted.
Earnings Code: Enter AJR.
Amount: Enter the total amount of the adjustment.

OSC Actions

Processing Automatic Retroactive Adjustments

Provided the agency appropriately submits the applicable increases, OSC will automatically process the retroactive adjustments for all “regular hours” paid to employees regardless of the employee’s status. Automatic adjustments will not be calculated for “miscellaneous earnings.”

Revised Rate Chart

A revised rate chart reflecting the new rates and appropriate Earnings Codes will be faxed to agencies.

Questions

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.