Pursuant to an agreement between the City University of New York
and the CUNY Research Foundation, certain professional staff will
receive payments that will be reimbursed by the CUNY Research Foundation
(CUNY RF) for research work performed. The payment is processed
through the payroll system to facilitate crediting retirement service.
Work may be performed in any facility, but must be paid from the
college where the employee is employed on a full-time basis and
must be reported using the attached Summer Research Lag Payment
The earnings are pensionable and subject to dues.
The agency must submit the CUNY RF Payment Authorization 2006
Summer Salary Awards Form prior to the submission of the payment.
Any changes made after the initial award is established must be
submitted to OSC on a subsequent report.
The agency must enter the Earnings Code CGR (CUNY
Grant Recipient) on the Additional Pay page with the following information:
The first day of the pay period in which the payments will
commence using the attached Summer
Research Lag Payment Schedule.
Amount to be paid each pay period.
Goal Amount :
Total of the grant(s) to be paid per CUNY RF Payment Authorization
Leave blank for the first payment.
In order to process the CGR payment, the agency
must have the CUNY RF Payment Authorization Form and the attached
Summer Research Lag Payment Schedule.
- If the Earnings are to be paid in a single payment, the Earnings
and Goal Amount must be equal.
- If the payments are to be made in multiple installments, the
Goal Amount should be divided by the number of payments to be
made (using the Summer Research Lag Payment Schedule). That amount
should be entered into the Earnings field. The system will pay
the amount in the Earnings field until the Goal Amount is met.
Each payment will be reflected in the Goal Balance and when the
Goal Balance is equal to the Goal Amount, the payments will end.
- If the Earnings and/or Goal Amount change before the Goal Amount
is reached, the Effective Date field of the new effective dated
row should represent the first day of the pay period that corresponds
with the Summer Research Lag Payment Schedule. Enter a new amount
in the Earnings or Goal Amount field as required. Do not change
the Goal Balance.
- If the grant has been paid in full and a new grant payment
is to be processed, enter a new effective dated row, using the
Summer Research Lag Payment Schedule to determine the effective
date. Enter the new Earnings and Goal Amount as required. Change
the Goal Balance to zero (0).
- If the employee incurs an Overpayment and the employee remains
Active and receiving regular wages, insert a new effective dated
row in the CGR earnings and enter a minus amount
in the Earnings and Goal Amount fields as needed to recover the
Overpayment. The Overpayment will be recovered from the employee’s
regular paycheck. Change the Goal Balance to zero (0).
- If the employee is Inactive and it is determined that the employee
is due a new award or an additional amount, insert a new effective
dated row using the Earn Code CGR and refer to
the Summer Research Lag Payment Schedule to determine the pay
period effective date.
- If the employee is separated from State service in the full-time
record and it is determined that the employee is overpaid, enter
an OVP on the full-time record to recover the
Overpayment from future earnings. Exception:
If the employee is Active in another record, set up an OVP
in the active record.
Example: If the start date provided by the CUNY RF Payment Authorization
Form is June 14, the first check will be July 20; and if the work
completion date is August 14, the final check date is September
14. Since there are five paychecks between July 20 and September
14, the employee will be paid in five installments beginning with
the check dated July 20. However, if the July 20 check has already
been processed, the agency must determine, using the next available
check date to be processed, the number of payments remaining.