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Date:June 26, 2007
Bulletin Number: CU-302
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Subject

Change in Deduction Calculation Routine for Deduction Code 582

Purpose

To notify agencies of the change in the deduction calculation routine for Deduction Code 582 (SS/Med Deficiency).

Affected Employees

Employees who have Deduction Code 582.

Background

An employee’s Social Security and/or Medicare tax deficiency can originate from an erroneous exemption from employment taxes (i.e. the employee’s FICA Status on the Job Data  page is incorrect) and/or other reportable earnings are added to the employee’s taxable gross wages after the issuance of the final paycheck in a calendar year.

Currently, the biweekly amount to be recovered per pay period is manually calculated at a flat 3% of the employee’s gross earnings.  The total tax deficiency amount is entered by OSC into the Goal Amount field and the amount to be recovered per pay period is entered into the Flat Amount field on the employee’s General Deduction Data page.  When the Goal Amount is reached, the deduction is automatically stopped.

The calculation routine - “Percent of Total Gross” - will automatically calculate 3% of the employee’s gross earnings each pay period until the deficiency amount is recovered.

Effective Date(s)

Immediately.

OSC Actions

OSC will change the calculation routine for Deduction Code 582 from Flat Amount to Percent of Total Gross.  This calculation method will ensure an accurate recovery amount of 3% of the employee’s gross earnings each pay period.

Agencies do not have update access to this deduction code.

Agency Actions

Notify affected employees.

Questions

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.