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Date: June 29, 2007 Bulletin Number: CU-303
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Subject

Performance Bonus Program for Full-Time Excluded Instructional Staff

Purpose

To provide instructions to agencies for the manual processing of Performance Bonus payments.

Affected Employees

Annual employees in Bargaining Unit TC who meet the eligibility criteria.

Background

The Performance Bonus Program is intended to reward high performance of excluded instructional staff, recognize exceptional work in service to the City University of New York, and attract, motivate, and retain exceptional employees.  The designation of employees as excluded requires approval by the Office of the Vice Chancellor for Faculty and Staff Relations.

Effective Date(s)

Payments may be submitted in paychecks dated July 19, 2007.

Contract Provisions and Eligibility Criteria

The Performance Bonus Program was approved pursuant to the CUNY Chancellor’s University Report as noted in the Board of Trustees Minutes of Proceedings effective January 29, 2007.

Employees must be full-time instructional staff who hold positions that exclude them from Professional Staff Congress representation as of the annual evaluation date, have served in excluded positions for a minimum of one (1) full appointment year (appointment year ends June 30), and hold regular (not substitute) appointments.  Employees who have been on leave during the evaluation year may be considered for a bonus provided they have worked at least six (6) months during the evaluation year.

Evaluations must be completed in April for inclusion in the June Chancellor’s University Report for payment in July.

The Performance Bonus Program was approved pursuant to the CUNY Chancellor’s University Report as noted in the Board of Trustees Minutes of Proceedings effective January 29, 2007.

Employees must be full-time instructional staff who hold positions that exclude them from Professional Staff Congress representation as of the annual evaluation date, have served in excluded positions for a minimum of one (1) full appointment year (appointment year ends June 30), and hold regular (not substitute) appointments.  Employees who have been on leave during the evaluation year may be considered for a bonus provided they have worked at least six (6) months during the evaluation year.

Evaluations must be completed in April for inclusion in the June Chancellor’s University Report for payment in July.

Performance Bonus payments require the approval of the College President or designee.

Employees lose eligibility upon leaving employment or transferring to a position that is not excluded or covered by a separate bonus program.  Eligibility is not related to FLSA status.  Employees can receive a bonus payment only once a year.

The Bonus payment is a lump sum ranging up to 7% of the employee’s annual salary (base pay plus any salary above base earnings = total salary) as of the date of the performance evaluation.  The Bonus payment is not added to the employee’s base salary but is pensionable and subject to all required payroll deductions. There is a maximum of one (1) Bonus per excluded employee per evaluation year.  Bonus payments are discretionary.

 

OSC Actions

OSC has created a new Time Entry earnings code to be used to pay the Performance Bonus award:

  • CEB (CUNY Excluded Bonus)

Non-Resident Alien Codes for CUNY Excluded Bonus:

  • XCB (Income Code 17)
  • YCB (Income Code 18)
  • ZCB (Income Code 19)
Agency Actions

Agencies are responsible for providing OSC with a copy of the June Chancellor’s University Report at the time the payment is submitted in PayServ. 

Agencies must add the Performance Bonus payment earnings code (CEB) or the appropriate non-resident alien code on the Time Entry page for eligible employees.  The following information is needed: 

Earns Begin Date: 6/30/XX
Earns End Date:  Same as Earns Begin Date
Earn Code:  CEB or appropriate non-resident alien code    listed above     
Amount: Payment Amount
Questions

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.