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Date:December 18, 2007
Bulletin Number: CU-316
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Subject

January 2008 Increments

Purpose

To explain OSC’s automatic processing and provide agency instructions for the payment of Increments.

Affected Employees
Eligible employees in Bargaining Units T8, TC and GA.
Effective Date(s)

Effective January 1, 2008 for paychecks dated January 3, 2008.

Background

These Increments are authorized pursuant to the Memorandum of Agreement for 2002-2007 between the City University of New York and the Professional Staff Congress (PSC).

Eligibility

After payroll processing is completed for Pay Period 20C, OSC will automatically apply Increments to Active annual salaried employees in grade 980, based on the following increment codes and eligibility criteria:

  • Increment Code 0001 and the employee’s Salary Rate is equal to one of the steps on the Salary Schedule, but is below the maximum Salary Rate on the schedule.
  • Increment Code 0015 and the employee’s Salary Rate is  equal to the maximum Salary Rate on the schedule.
  • Increment Code 0025 and the employee’s Salary Rate is equal to the first additional salary step on the schedule.

For eligible employees, a row will be automatically inserted into the employee’s Job Data record using the Action/Reason of Pay Rate Change/INC (Increment).

Promotions Effective January 1, 2008
Promotions for unclassified staff that are effective January 1, 2008 should not be submitted until Pay Period 21C, paychecks dated January 17, 2008.
Agency Action in Pay Period 20C for Employees in Certain Titles

Employees in the following titles may be due an Increment based upon the employee’s base salary:

  • Professor/Assistant Administrator
  • Higher Education Officer/Assistant Administrator

OSC will not automatically apply the Increment for these titles. During the week of December 10, 2007, OSC will email a list identifying employees in these titles to Helber Bolanos at CUNY Central Office.

If an employee in a title listed above is eligible for a January 1, 2008 Increment, the agency must request a Pay Rate Change in Pay Period 20C using the Action/Reason of Pay Rate Change/INC (Increment) on the Job Action Request page.


Updated Increment Codes

OSC will automatically update increment codes after the Increments have been applied. A row will be inserted into the Employee’s Job Data record using the Action/Reason of Data Change/CIC (Change Increment Code/ Anniversary Date or FIS Salary).

Increment codes will be updated as follows:

  • If the Increment Code is 0001 and the incremented salary is below the maximum salary on the schedule, the Increment Code will remain 0001.
  • If the Increment Code is 0001 and the incremented salary is equal to the maximum salary on the schedule, the Increment Code will be changed to 0003.
  • If the Increment Code is 0002, the Increment Code will be changed to 0001.

If the Increment Code is 0015 or 0025, the Increment Code will remain unchanged.


Control-D Reports After Automatic Increments are Processed

After the Increment has been automatically processed in Pay Period 20C, the following listings will be available in Control-D:

  • NHRP704  Mass Salary/Increment Payment Report

This report will identify employees who received the automatic Increment.

  • NHRP708  Mass Salary Increase Exception Report

This report will identify employees who did not receive the automatic Increment due to one of the following:

- Increment Code is missing
- Salary is off step
- Position Data and Job Data do not match.

Agency Procedures for Increments Not Processed Automatically

For employees who are eligible for a January Increment but did not receive an automatic increase in Pay Period 20C, the agency must determine the reason the Increment was not processed automatically and make the necessary corrections to Position or JOB (see Control-D report NHRP708). 

If no changes to Position or JOB are appropriate, then the agency must request a Pay Rate Change using the Action/Reason of PAY/INC (Increment) on the Job Action Request page in Pay Period 21C. The appropriate 2008 Salary Rate and 2009 Increment Code must be entered.


Revised Increment Codes Chart
Effective Pay Period 21C, agencies must use the chart to determine increment codes when submitting pay changes, position changes, and transfers on the Job Action Request page.
Reminder: Correcting Increment Codes

After Pay Period 20C is processed but before the January 2009 increments are processed, agencies must request a Data Change/CIC (Change Increment Code/ Anniversary Date or FIS Salary) for employees who are due the first or second additional step January 2009. Correcting the increment code will allow the increment to be processed automatically in January 2009.

Questions

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.