CUNY should begin using the new Action/Reason codes and/or Additional Pay earn codes for transactions effective 12/20/07. No changes will be made to Action/Reason codes or Additional Pay codes submitted prior to the effective date of 12/20/07 except for the transition of ADF (Assignment Differential).
CUNY should review the attached informational chart for specific information on the use of the new and existing Action/Reason codes and Additional Pay earn codes. When submitting salary job requests or Additional Pay earnings, CUNY should select the appropriate reason or earn code from the informational chart. CUNY must submit the appropriate Additional Pay earnings adjustment transaction for Additional Pay earnings that begin or end mid-pay period.
Additional Pay Transactions
When non-pensionable earnings are initially started, the transaction must include the appropriate end date. If the non-pensionable earnings do not already have an end date, the agency must add a row to end the non-pensionable earnings before the pensionable earnings are started. The coinciding pensionable earnings should be added at the same time the non-pensionable earnings are started, even though the effective date may be a future date.
If the above procedure has not yet been completed: When a non-pensionable Additional Pay earnings becomes pensionable, CUNY should submit a transaction using the appropriate corresponding new pensionable Additional Pay earn code, as well as an adjustment transaction if required. Pensionable earnings, with the exception of Longevity Increments, described in this bulletin will no longer be added to an employee’s base salary.
Note: The use of two existing codes will be discontinued: Action/Reason code SVI and Additional Pay earn code ADF