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Date: October 8, 2008
Bulletin Number: CU-344
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Subject

Prepaid Legal Service Benefit for CUNY Employees

Purpose

To explain processing of the Prepaid Legal Service Benefit for tax purposes for the 2008 calendar year.

Background

In accordance with the Internal Revenue Code, it is required that the value of employer-funded group legal service benefits be considered as reportable income for each covered employee. Therefore, the value of this benefit will be added to the employee’s earnings and reflected on his/her W-2 Statement.

Affected Employees

Employees represented by District Council 37 in the bargaining units listed who reside within the following Zip Codes and receive a paycheck or direct deposit advice statement dated October 9, 2008.

New York City

Zip Codes

Brooklyn

112XX

Bronx

104XX

Queens

110XX,111XX,113XX,114XX

Manhattan

100XX, 101XX, 102XX

Staten Island

103XX

 

 

New York State

Zip Codes

Nassau County

110XX,115XX,116XX,117XX,118XX

Suffolk County

117XX (except 11719, 11764, 11778,11786,11789 & 11792)

Westchester County

105XX,106XX,107XX,108XX

Rockland County

109XX

 

Effective Date

Paychecks dated October 23, 2008.

OSC Actions

OSC will automatically apply the Prepaid Legal Service Benefit for the 2008 calendar year.  Listed below are the union, bargaining units, value of the Prepaid Legal Service Benefit and the Earnings Code.

Union

Bargaining Units

Value

Earnings Code

 

 

 

 

District Council 37

SF, SJ, T9, TG, TH, TJ, TK, TL, TM, TO,TP, TR, TU, TX, U3, U6

  $107.00

PL3

DC 37 has determined that Nonresident Aliens are eligible to receive this benefit.  OSC has created three new Earn Codes to process the benefit for Nonresident Aliens who meet the criteria above: 

Earn Code

NRA Income Code

XPL

IC 17

YPL

IC 18

ZPL

IC 19

Note:  This benefit also will be processed in paychecks dated December 4, 2008 for employees who receive a paycheck or direct deposit advice statement dated November 20, 2008, and for whom the benefit was not applied in October.

 

Agency Actions

Notify affected employees.

 

Control-D Report

Control-D report NPAY771 (Time Entry Payment Report) will list all employees for whom the Prepaid Legal Service Benefit was processed.

 

Payroll Register and Employee Paycheck/Advice

The applicable earnings code and the value will be displayed on the payroll register and the employee’s paycheck stub or direct deposit advice statement.

 

Questions Questions regarding this Bulletin may be directed to the Payroll Deductions mailbox.