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Date: August 11, 2009

Bulletin Number: CU-382

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Subject

2006-2009 Retroactive Salary and Other Increases for CUNY IBT Blue and White Collar Staff

Purpose

To provide CUNY agencies with information for the processing of salary and other increases.

Affected Employees

Classified CUNY employees represented by the International Brotherhood of Teamsters (IBT) in Bargaining Units SE, SV, SW, SB, SM, SU, SZ, SP, SX, and ST.

Effective Date(s)

Increases may be submitted in Pay Period 11C.

Background

The Memorandum of Understanding for Successor Agreements to the 2006-2009 Blue & White Collar Agreement between CUNY  and IBT provides for General Salary Increases and other increases for certain eligible employees.

Contract Provisions

August 18, 2006 Increases

All salaried and hourly employees who were Active or on a Leave of Absence Without Pay on 8/17/06 and 8/18/06 are eligible for the following increases effective 8/18/06:

  • 3.15% General Salary Increase, rounded to the nearest dollar for salaried employees or the nearest cent for hourly employees (.5 rounds up; less than .5 rounds down).
  • Uniform Allowance Increase
  • Arms Differential Increase
  • Canine Unit Assignment Differential Increase
  • SAFE Team Leader Differential Increase

August 18, 2007 Increases

All salaried and hourly employees who were Active or on a Leave of Absence Without Pay on 8/17/ 07 and 8/18/07 are eligible for the following increases effective 8/18/07:

  • 4% Compounded General Salary Increase, rounded to the nearest dollar for salaried employees or the nearest cent for hourly employees (.5 rounds up; less than .5 rounds down).
  • Uniform Allowance Increase
  • Arms Differential Increase
  • Canine Unit Assignment Differential Increase
  • SAFE Team Leader Differential Increase

August 18, 2008 Increases

All salaried and hourly employees who were Active or on a Leave of Absence Without Pay on 8/17/08 and 8/18/08 are eligible for the following increases effective 8/18/08:

  • 4% Compounded General Salary Increase, rounded to the nearest dollar for salaried employees or the nearest cent for hourly employees (.5 rounds up; less than .5 rounds down).
  • Uniform Allowance Increase
  • Arms Differential Increase
  • Canine Unit Assignment Differential Increase
  • SAFE Team Leader Differential Increase

Note: Employees who are appointed on or after the effective date of an increase are not eligible for the increase except if the employee’s salary is below the new minimum in which case the employee is eligible for the new minimum.

OT Meals Increase
  • OT Meals increase effective January 6, 2009

OSC Actions

Uniform Allowance Adjustments

OSC will automatically enter a row, after close of business August 13, 2009, on the Time Entry page adjusting each previously paid UA6 payment .The earnings Begin and End dates and Dept ID will be the same as the original payment date on Time Entry. The checks for all payments will be distributed to the employee’s current or most recent agency.

Titles

Old Rate

New Rates

Adjustments

Campus Security Assistant

$176

Effective 8/17/06
$181.50

$5.50

Effective 8/17/07
$189.00

$13.00

Effective 8/17/08
$196.50

$20.50

Campus Security Officer, Campus Peace Officer, Campus Safety Officer

$294

Effective 8/17/06
$303.50

$9.50

Effective 8/17/07
$315.50

$21.50

Effective 8/17/08
$328.00

$34.00

Arms Differential Increase (CAD)

OSC will manually insert a row on the Additional Pay page for the Arms Differential Increases with the appropriate new amounts and update any additional rows.

Canine Unit Assignment Differential Increase (CK9)
                                    
OSC will manually insert a row on the Additional Pay page for the Canine Unit Assignment Differential Increases with the appropriate new amounts and update any additional rows.

SAFE Team Leader Differential (CFF)

OSC will manually insert a row on the Additional Pay page for the SAFE Team Leader Differential Increases with the appropriate new amounts and update any additional rows for any eligible employees.

Agencies should refer to Carmelo Batista’s memorandum dated July 15, 2009 for rates.

Agency Actions

The agency is responsible for submitting the General Salary Increases and other increases in accordance with the instructions in this bulletin and in Carmelo Batista’s memorandum dated July 15, 2009.

Salary Increases

To implement increases for eligible employees, the agency must submit Job Requests as follows:

Salaried Employees:

  • For each effective date of the contractual salary increases, a Job Request transaction must be submitted with the Action/Reason code of Pay Rate Chg/CFS (Pay Rate Change/Cor Fy Sal) using the effective date of the appropriate raise and the new compensation rate.
  • A separate request must be made for each of the subsequent rows that exist on the employee’s Job Data page. A Job Request transaction must be submitted with the Action/Reason code of Pay Rate Change/CSL (Pay Rate Change/Correct Salary).

Hourly Employees:

  • For each effective date of the salary increases and subsequent Job rows, a Job Request transaction must be submitted with the Action/Reason code of Pay Rate Chg/CRT (Pay Rate Change/Change Rate) using the effective date of the appropriate raise and the new compensation rate.

If a pay change is required and the employee is now in another agency, the agency where the employee currently works must report the increase on the Job Request page.

OT Meals Increase and Adjustment
Effective January 6, 2009, the meal allowance increased as follows:

OMD - For two continuous hours of overtime

$8.25

OME - For five continuous hours of overtime

$8.75

OMF - For seven continuous hours of overtime

$10.75

OMG - For ten continuous hours of overtime

$11.75

OMH - For fifteen continuous hours of overtime

$12.75

  • Agencies must submit an adjustment on the Time Entry page using the AJR (Adjust Raise) code for any OT meal that was submitted with an effective date of January 6, 2009 through August 12, 2009. Instructions for submitting AJR are noted below.

Adjustments for Time Entry Earnings 
Agencies must calculate retroactive adjustments for Time Entry earnings listed in the automatic retroactive processing section below that will not be automatically calculated by OSC.  Adjustments for these earnings should be reported using Earn Code AJR. Adjustments for Nonresident Aliens should be made using the Earn Codes XAR, YAR, or ZAR. AJR may be paid in a single lump sum amount or broken down into raise periods (i.e. 8/18/06-8/17/07 or 8/18/07-8/17/08).  Detailed General Comments or a worksheet must be available to OSC upon request.   AJR must be entered on the Time Entry page as follows:

Earn Code:

AJR (Adjust Raise)

Earns Begin Date:

Enter first date to be adjusted.

Earns End Date:

Enter the last date to be adjusted.

Amount:

Enter the total adjustment amount (may be negative if recovering an overpayment).

Comments:

Enter an explanation of the adjustment.

 

Automatic Retroactive Processing

OSC will automatically calculate retroactive payments resulting from the General Salary Increases.

Retroactive Adjustments for Time Entry Earnings

Time Entry earn codes that are calculated based on an employee’s salary rate and additional salary factors such as overtime (OTD) and holiday (HPJ) will be automatically adjusted.

The following Time Entry earn codes will be automatically adjusted for salaried employees:

  • AS1
(Addtl sft comp UCS/CUNY 35hr)
  • AS2
(Addtl sft comp CUNY 40hr)
  • HPJ
(Holiday Pay Cuny/ANN)
  • LSJ
(LSP Vacation CUNY/ANN)
  • LT1
(Lost Time)
  • OTC
(OT st rt CUNY/UCS 35hr)
  • OTD
(OT 1.5 CUNY/UCS 35hr)
  • OTE
(OT at 1.5 CUNY 40hr)
  • OTJ
(OT straight rate CUNY 40hr)
  • RGS
(Regular Pay Salaried)
  • SLS
(Salary LSP-annuals)

The following Time Entry earn codes will be automatically adjusted for hourly employees:

  • AS5
(Addtl sft comp hry)
  • LSL
(LSP vacation hry)
  • OTK
(OT hourly/biweekly)
  • RGH
(Regular pay hourly)

The following earn codes will not be adjusted automatically for salaried employees:

  • ADJ
(Adjustment)
  • BSA
(Back Salary Award)
  • HPL
(Holiday Pay Override)
  • LTO
(Lost Time Override)
  • OTO
(OT Override)
  • OWO
(OT waiver override)
  • RGO
(Regular  Pay Override)
  • SLO
(Salary LSP Override)

The following Time Entry earn codes will not be adjusted automatically for hourly employees:

  • ADJ
(Adjustment)
  • AJB
(Additional Job)
  • SD7
(Shift Differential Override)

Additional Information Regarding Retroactive Payments

  • For employees who have worked in more than one agency since the effective date of the Increase, all retroactive adjustments will be paid in the most current agency, provided the employee was paid by all agencies using the same Employee Record Number.
  • For employees who have worked in more than one agency and have been paid from more than one Employee Record Number since the effective date of the Increase, the retroactive adjustment for earnings in each Employee Record Number will be paid in the most current agency, under each Employee Record Number.

Recovery of Overpayments:

  • For employees who are Inactive or on Leave Without Pay at the end of Pay Period 11C, the retroactive raise adjustment will be applied to any Overpayment (OVP) set up in Additional Pay that has a Goal Amount and Goal Balance that are not equal.  The system will recover the entire overpayment, provided the check is sufficient.  Otherwise, the entire check will be applied.
  • For employees whose status is Active or Paid Leave on the last day of the pay period being processed:  The system withholds the amount stated in the Earnings field or an amount equal to the difference between the Goal Balance and the Goal Amount, whichever is less. If the check is not sufficient to recover the amount determined by the system, the system will take the entire check.  Note: The agency may wish to increase the Earnings amount in order to recover a greater amount or the full amount of an outstanding overpayment by:
    • Inserting a row in Additional Pay using the Earn Code OVP.
    • For the effective date, enter the first day of the current pay period.
    • Enter the increased amount of earnings to be deducted that pay period in the Earnings field.  This amount must be preceded by a minus sign.
    • Do not change any other fields.  Save changes.
    • If the Goal Amount is not recovered in full by this change, the agency must submit another OVP row the next pay period and reduce the Earnings amount accordingly.

Control-D Reports Available After Raise Processing

The following Control-D report will be available after processing of the Uniform Allowance Increases:

The Control-D report NPAY771 will be available after the automatic payment is loaded into the Time Entry page.
The report contains the following data:
DeptID
EmplID
Empl Record
Name (Alpha order)
Earn Code
Earns End Date
Grade
BU
Percentage
Amount
Number of Payments Processed
Total Payment Amount

Deduction Information for Inactive Employees

All general deductions for employees whose status is Terminated, Retired or Deceased will be automatically cancelled by OSC with the exception of the following:

Code

           Narrative

403

TIAA Supplemental Retirement Annuity (CUNY)*

406

Strike/Discip Fine

409

CUNY Disciplinary Fine

413

NBE Tax Deferred Annuity *

414

NYT Tax Deferred Annuity *

417

HRC TDA *

419

CUNY TDA Copeland *

425

Repay State Loans/Debt

426

Higher Ed Repay State Loan

433

Total Unemployment Ins Owed

445

HC Flexible Spending

582

CUNY SS/Med Deficiency

GARNSH

Garnishments

603

TIAA Before Tax Arrears

604

TIAA After Tax Arrears

*Note:
A special program will be run to identify Inactive employees with an active 403, 413, 414, 417 or 419 deduction who did not have a contribution taken for calendar year 2009.

OSC will automatically cancel the deduction code for any Inactive employee who did not have a 2009 deduction taken. If an Inactive employee had a deduction from a 2009 paycheck, the deduction will not be cancelled.

Undeliverable Checks

Inactive employees may be eligible for a payment as a result of the adjustments. If the agency has made an effort to deliver the check to the employee but the check has been returned and is undeliverable, the agency should forward the check to the NYS Department of Tax and Finance, Division of Treasury, per instructions in Payroll Bulletin No. 908.

Checks issued to eligible employees who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P) and a Report of Check Exchange (Form AC 1476-P).

For recipients of a previously deceased employee's payroll checks where a Next of Kin Affidavit and Report of Check Exchange forms have been submitted, OSC will accept a photocopy of these forms to process the exchange of the check.

Payroll Register and Employee’s Paycheck/Advice

All retroactive adjustments will be displayed on the payroll register and the employee’s paycheck stub or direct deposit advice.

 

Questions

Questions about eligibility for Professional Staff Congress increments should be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.

Questions about processing transactions may be e-mailed to the Non Executive Audit mailbox.