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Date: November 10, 2016

Bulletin Number: CU-559

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Subject New Earnings Codes for WorkWell NYC (CUNY)

Purpose To provide the City University of New York (CUNY) with procedures for the new Time Entry earnings codes to be used to report the cost of participation in the WorkWell NYC program by employees and their eligible dependents.

Affected
Employees

CUNY Employees who have chosen to participate in the WorkWell NYC program.
Background A new earnings code was requested by CUNY to enable them to report the cost of subsidizing participation in a new agency-wide weight loss and health improvement program for employees and their eligible dependents.

Pursuant to Internal Revenue Code Section 61, certain fringe benefits, including employer reimbursed health club benefits, are considered taxable income.  Therefore, the value of this benefit will be added to the employee’s taxable gross wages for tax withholding purposes and reflected in Box 1 of the employee Form W-2 (Wage and Tax Statement).

Effective Date (s) Using the new earnings codes, CUNY may begin entering WorkWell NYC transactions directly into Time Entry beginning in Pay Period 17C, paychecks dated 11/23/16, and Pay Period 17L, paychecks dated 12/8/16.

OSC Actions OSC has created the following Time Entry earnings codes to be used by CUNY to report the eligible costs for participation in the WorkWell NYC program:

Program:

New Code/Description:

WorkWell NYC

WWC

WorkWell NYC

WWX (NRA Income Code 17)

WorkWell NYC

WWY (NRA Income Code 18)

WorkWell NYC

WWZ (NRA Income Code 19)


Agency Actions Beginning in Pay Periods 17C and 17L, agencies can submit transactions into Time Entry page using the following procedure:

Earnings Code:

Enter the appropriate earnings code from the chart above.

Earnings Begin Date:

Enter 11/23/16 for 17C/17L

Earnings End Date:

Enter 11/23/16 for 17C/17L

Amount:

Enter the cumulative amount for the appropriate earnings code to date.


Payroll Register and Employee Paycheck/Advice

The new earnings codes and their descriptions will be displayed on the Payroll Register and appear on the employee’s paycheck or direct deposit advice.
Questions Questions about this bulletin may be directed to the Tax and Compliance mailbox.