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Date: December 15, 2016

Bulletin Number: CU-565

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Subject January 2017 City University of New York (CUNY) Increments

Purpose To inform agencies of OSC’s automatic processing of the January 2017 Increments and provide agency instructions for payments not processed automatically.

Affected
Employees

Employees in Bargaining Units CB, GA, T8 and TC who meet the eligibility criteria.
Background Chapter 287 of the Laws of 2008, Section 6220 of the Education Law and the 2007 – 2010 Agreement between the CUNY and the Professional Staff Congress (PSC) provide for yearly increments to be processed in January for all eligible PSC employees.

Effective Date(s) Institution Pay Period 20C, paychecks dated 01/05/17.

Control-D Report Available Prior to Processing The following Control-D report will be available for agency use on 12/08/2016. This will give agencies time to correct employees’ records, if necessary, prior to the automatic processing of the January 2017 Increments. The report will be sorted by agency code, then by employee name in alphabetical order.
NHRP708 – Mass Increment Payment Exception Report
This report is a preliminary listing of employees who appear ineligible to receive a January 2017 Increment or Increment Code Update based on information available as of the date the report is produced. Included on the report is one of the following messages, which identifies the reason the employee’s record will not be updated.
  • Position and Job do not match
    • If the Position Number equals the NYS Position Number on the Job Data page but the Bargaining Unit, Salary Administration Plan or NYS Grade do not match.
  • Increment Code Missing
  • Invalid Increment Code/Salary
    • If the increment code is 0101 or 0103 and the salary is equal to or greater than the ‘last one-year step’.
    • If the increment code is 1112 and the salary is not equal to the ‘last one-year step’.
    • If the increment code is 1110 and the salary is not equal to the ‘five-year step’.
  • No Increment – Salary Off Step
    • If the increment code is 0101 and the salary is not equal to one of the salary steps.
  • Salary Off Step
    • If the increment code is 0103 and the salary is not equal to one of the salary steps.

Agency Actions REM and RRI Titles

Agencies must review employees in Additional Remuneration (REM) Titles (HEO/Assistant Admin – Job Code 016855, Professor/Assistant Admin – Job Code 016839) and Recruitment Retention Initiative (RRI) Titles with Increment Code 9999 to determine if the employee is due a January 2017 Increment.
If the employee is due an increment, the agency must submit a Pay Change on the Job Action Requests page using the Reason code INC (Increment), the appropriate salary and Increment Code 9999 effective 01/01/17.

Distinguished Professor Titles

OSC will not process increments for eligible employees in the Distinguished Professor titles with a Salary Administration Plan of C01 and Job Code 015937 (Dist Prof), 016042 (University Professor) or 016094 (Vistng Distngd Prof). The agency must submit a Pay Change on the Job Action Requests page using the Reason code INC (Increment), the appropriate salary and the appropriate increment code.

Promotions Effective January 1, 2017 To allow for automatic processing, promotions for unclassified staff effective 01/01/17 should not be submitted until Institution Pay Period 21C, paychecks dated 01/19/17. Agencies must include the appropriate 2017 increment code on the Job Action Requests page.

OSC Actions OSC will process the January 2017 Increments and Increment Code Updates for employees who, on the payment effective date:
  • are in a grade 980 position; and
  • have a Pay Basis Code of ANN; and
  • have a Payroll Status of Active or Leave With Pay; and
  • meet the eligibility criteria for one of the following increment codes.

Exception: OSC will not process Increments for eligible employees in the Distinguished Professor titles. Refer to Agency Actions – Institution Pay Period 20C for processing information.

Increment Code 0101

If the employee’s salary in effect on 01/01/17 is equal to one of the salary steps and is below the ‘last one-year step’ on the 10/20/09 salary schedule, OSC will automatically insert a row on the employee’s Job Data page effective 01/01/17 using the Action/Reason code of Pay Rate Change/INC (Increment) and will increase the employee’s salary to the next higher salary step on the same salary schedule.

Increment Code 1112

If the employee’s salary in effect on 01/01/17 is equal to the ‘last one-year step’ on the 10/20/09 salary schedule, OSC will automatically insert a row on the employee’s Job Data page effective 01/01/17 using the Action/Reason code of Pay Rate Change/INC (Increment) and will increase the employee’s salary to the ‘five-year step’ on the same salary schedule.

Increment Code 1110

If the employee’s salary in effect on 01/01/17 is equal to the ‘five-year step’ on the 10/20/09 salary schedule, OSC will automatically insert a row on the employee’s Job Data page effective 01/01/17 using the Action/Reason code of Pay Rate Change/INC (Increment) and will increase the employee’s salary to the ‘seven-year step’ on the same salary schedule.

Increment Code Update Processing

OSC will automatically update the increment code on the inserted row for employees who receive an increment as follows:


Current Code

Updated Code

0101

0101 if the new salary is below the ‘last one-year step’

0101

1117 if the new salary equals the ‘last one-year step’

1110

No automatic update

1112

No automatic update

OSC will automatically insert a row on the employee’s Job Data page effective 01/01/17 using the Action/Reason code of Data Chg/CIC (Chg IncCd/or AnnDt/or FIS Sal) and update the following increment code:


Current Code

Update Code

0103

0101 if the current salary is equal to a salary step and below the ‘last one-year step’


Control-D Reports Available After Processing The following Control-D reports will be available for agency review after the automatic payments have been processed. All reports will be sorted by agency code, then by employee name in alphabetical order.

NHRP704 – Mass Increment Payment Report

This report identifies all employees who received the automatic January 2017 Increment. The report includes the Action/Reason code used as well as the old compensation rate and new compensation rate.

NHRP708 – Mass Increment Payment Exception Report

This report identifies employees who did not receive an automatic January 2017 Increment or Increment Code Update. Included on the report is one of the following messages which will identify the reason the employee’s record was not updated.

  • Position and Job do not match
    • If the Position Number equals the NYS Position Number on the Job Data page but the Bargaining Unit, Salary Administration Plan or NYS Grade do not match.
  • Increment Code Missing
  • Invalid Increment Code/Salary
    • If the increment code is 0101 or 0103 and the salary is equal to or greater than the ‘last one-year step’.
    • If the increment code is 1112 and the salary is not equal to the ‘last one-year step’.
    • If the increment code is 1110 and the salary is not equal to the ‘five-year step’.
  • No Increment – Salary Off Step
    • If the increment code is 0101 and the salary is not equal to one of the salary steps.
  • Salary Off Step
    • If the increment code is 0103 and the salary is not equal to one of the salary steps.

Agency Actions-Institution Pay Period 21C-Payments Not Processed Automatically If an employee was eligible for a January 2017 Increment or Increment Code Update but was not processed automatically in Institution Pay Period 20C, the agency must determine the reason the employee was not processed and make the necessary corrections to the Position Data or Job Data page.

If the employee is not processed and the message on the NHRP708 is No Increment – Salary Off Step or Salary Off Step and the reason is other than a Salary Above Base (SAB) or Recruitment Retention Initiative (RRI), the agency must review the attributes of the Position Data or Job Data page, determine the inconsistency and take the appropriate action.

In addition, the agency must submit a Pay Change on the Job Action Requests page using the Reason code INC (Increment) and the appropriate salary and increment code or a Data Chg on the Job Action Requests page using the Reason code CIC (Chg IncCd/or AnnDt/or FIS Sal) and the appropriate increment code effective 01/01/17.

Questions Questions regarding eligibility for this payment should be directed to the Director of University Payroll Systems and Operations. Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.