NYS Comptroller Seal  

Bureau of State Payroll Services

Date: August 4, 1999

Bulletin No. CU65

 

Subject Increases for Carpenter Titles in City University of New York
Purpose To explain the procedures for processing Retroactive Pay Increases 
Affected Employees Carpenters and Supervisor Carpenters
Background Consent Determination:
Filed 6/2/99 by the Comptroller of the City of New York 
Provides for pay increases effective 7/1/95, 11/1/97, 1/1/98, and 1/1/99 
Affects employees in the Carpenter or Supervisor Carpenter titles 

The new rates are contained in Eric Washington's memorandum dated 6/15/99.

Raise Processing for Active Employees:
OSC Responsibility
In Period 12C, 8/26/99 through 9/8/99, check dated 9/9/99:
OSC will automatically insert Pay Change rows effective 1/1/98 and 1/1/99 to increase the pay rate of active employees.
The Action/Reason of Pay Change (PAY)/Change Rate (CRT) will be used.

OSC will automatically calculate a retroactive adjustment for all regular hours paid in PaySR.

Raise Processing for Active Employees: Agency  Responsibility The agency is responsible for:
Entering pay changes prior to 1/1/98 in the General Comments Panel.
Calculating the retroactive adjustment for all regular hours paid in the legacy system and for all miscellaneous earnings paid in both the legacy and PaySR systems.
Entering a breakdown of all calculations in the General Comments panel or on a separate sheet submitted to OSC by 8/26/99.

To report the adjustment, the earnings code ADJ must be entered in the Time Entry Panel.

Raise Processing for Inactive Employees:
Agency Responsibility
The agency is responsible for:
Reporting pay changes and retroactive adjustments for employees who are no longer active in carpenter or supervisor carpenter titles.
Calculating the retroactive adjustment for all regular and miscellaneous earnings paid in both the legacy and PaySR systems using the earn code ADJ in the Time Entry Panel.

All Pay Changes for inactive employees must be reported in the General Comments Panel and not on the Job Action Request Panel.

Inactive Employees "not" Converted to PaySR on the "70XX4" Payroll For inactive employees converted to PaySR on the 70XX0 Payroll:
The employees must be rehired into a position on the 70XX4 payroll using the Rehire Panel.
Do not rehire directly on the Job Data 1 Panel.
An additional row must be inserted on the Job Data 1 Panel to terminate the employee using the Action/Reason of TERM (TER)/ TERM (TER).
The effective date of the Rehire and the Term actions must be the employee’s conversion date (effective date of the last row on the employee’s Job Data Panel).

For inactive employees paid in the legacy system, but not converted to PaySR:
The employees must be hired and terminated in PaySR using the HIRE or CONCURRENT HIRE and the TERM actions.
The effective date of each action must be the first day of the current period.

Revised Rate Chart A new rate chart will be faxed to agencies reflecting the increased rates within a week.
Taxes Taxes will be calculated using the annualized tax method unless fixed taxes are entered into the Employee Tax Data Panels (Federal, State and Local).

The agency is responsible for changing the fixed taxes back to the regular tax routine in Period 13C.

Questions Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.