|Date: March 18, 2004||Bulletin No. DH-11|
|Subject||April 1, 2004 Performance Advances for Rent Regulation Services (BU 67)|
|Purpose||To explain OSC's automatic processing and to provide instructions for payments not processed automatically.|
|Affected Employees||Employees in Bargaining Unit 67.|
|03/25/04 - Checks dated 4/21/04, Pay Period 1L.|
|Background||Pursuant to the determination of the Governor's Office of Employee Relations, these payments continue under Article 14, Section 209-a of Civil Service Law.|
Performance Advance Requirements
Employees represented by BU 67 whose base annual salary is below the job rate for their current position on the 04/01/02 Salary Schedule are eligible for a Performance Advance if they:
After payroll processing is completed
for Pay Period 1L, OSC will process Performance Advances for eligible
salaried employees whose status on 3/25/04 is Active, Paid Leave of Absence
(except those on Military Stipend) or on Workers' Compensation Leave.
Increment Code 0001 - Effective 3/25/04, for employees who are entitled to a Performance Advance based on the 4/01/02 Salary Schedule, OSC will insert a row on the employee's Job Data page to reflect the Performance Advance (not to exceed the job rate) using the Action/Reason of Pay Rt Chg/PAV (Pay Rate Change/ Performance Advance).
Increment Code 0004 - Effective 3/25/04, for employees who are entitled to a revised salary based on their FIS (Fixed Incremented Salary), OSC will automatically insert a row in the employee's Job Data page to reflect the FIS amount appearing on the Job Data Compensation Page, using the Action/Reason of Pay Rt Chg/ PRM (Pay Rate Change/Promotion Recalculation).
Automatic Update of Increment Codes
After the Performance Advances are processed in Pay Period 1L, OSC will automatically update increment codes, as appropriate, on the Job Data record using the Action/Reason of Data Chg/CIC (Data Change/Correct Increment Code).
|Agency Actions in Pay Period 1||
The following procedures must be used
by the Agency when reporting transactions in Pay Period 1L:
|Agency Actions Beginning Pay Period 2||
Beginning Pay Period 2L, Agencies must
submit the appropriate pay change, effective on the date of the return to
the payroll, for all eligible employees who return from a Leave of Absence
without Pay (except Workers' Compensation Leave) or Paid Leave of Absence
with a Reason of MLS (Military Stipend).
Agencies must submit the appropriate Pay or Position Changes for eligible employees identified on the following Control D Reports.
|Control D Reports||
The following report will be available
after processing of Pay Period 25 is completed (03/17/04
Administration, 03/24/04 Institution). The report identifies employees who
will not receive an automatic Performance Advance based on available
information at the close of Pay Period 25. This will give Agencies time to
correct the employees' records, if necessary, before automatic processing
Mass Increment Payment Exception Report (NHRP708)This report identifies employees who will not receive an automatic Performance Advance. Fields on the report include EmplID, Employee Record No, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Salary, FIS Amount and Increment Code. The report identifies the reason the employee's salary will not be increased with one of the following messages:
The following reports will be
available for Agency review after the automatic payments have been
made. All reports will be sorted by Agency code, then by employee name in
|Questions||Questions regarding this bulletin may be directed to the Payroll Audit mailbox.|