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Date: May 17, 2012

Bulletin Number: Other-16

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Subject

Repayment of Compensation Taken by the 2012-2013 Deficit Reduction Plans for SUNY Construction Fund (SCF) Employees Who Leave State Service

Purpose

To inform agencies of new earnings codes and procedures for repaying compensation taken by the 2012-2013 Deficit Reduction Plans to employees in the bargaining units listed below who leave State service.

Background

Pursuant to the Memorandum of Agreement between SCF and CSEA, SCF employees who leave State service after having any temporary reductions made to compensation as the result of the 2012-2013 Deficit Reduction Plans prior to the full repayment of such temporary reductions, shall receive a lump sum payment upon separation of unpaid deficit reduction plan monies. Management Confidential (MC) employees at SCF who leave State service are also eligible for repayment.

Affected Employees

Employees in SCF who leave State service after having any temporary reductions made as the result of the SCF Deficit Reduction Plan in the following bargaining units:

  • SCF M/C - Bargaining Unit 96
  • SCF CSEA - Bargaining Unit 97

Effective Date(s)

Immediately.

New Earnings Codes

OSC has created new Time Entry earnings codes to be used to process the repayment of the 2012-2013 SCF Deficit Reduction Plan.

Earnings Codes

Description

D6F

12-13 SCF DRP Repayment

D6M

12-13 MC DRP Repayment

Agency Action - Determining Repayment Amount

OSC has created LOCKED_QUERY_47 (SSG_DRP_Repay) in PS Query to assist agencies in identifying the total amount of unpaid deficit reduction plan monies that must be repaid to an employee who has left State service. This locked query will also supply all deficit monies deducted for 2011-2012. Please reference bulletin #1119 for 2011-2012 repayment codes.

When the query is run, agencies will be prompted for an Emplid.  The query results will provide the calendar year total for the 2012-2013 SCF Deficit Reduction Plan earnings codes existing in the employee’s record including the new earnings codes identified above.  Agencies should total separately those monies (both positive and negative) identified using the CSEA Deficit Reduction Plan earnings codes (D4F, R4F, D5F) and  the M/C Deficit Reduction Plan earnings codes (D4M, R4M, D5M).  If the employee has earnings for more than one of the Deficit Reduction Plans, separate transactions must be submitted using the appropriate earnings code.

Agency Action - Processing the DRP Repayment

A Time Entry transaction should be submitted as follows:

Earnings Begin Date:

Last date the employee was active on the payroll

Earnings End Date:

Last date the employee was active on the payroll

Earn Code:

D6F – if the monies are identified using the SCF CSEA Deficit Reduction Plan earnings codes

 

D6M – if the monies are identified using the M/C Deficit Reduction Plan earnings codes

Amount:

Total of deficit reduction plan monies identified by the query for the appropriate earnings code

Questions

Questions regarding all Deficit Reduction Plans should be directed to the agency’s budget examiner at the Division of the Budget.

Questions regarding the Payroll processing of the Deficit Reduction Plan repayment should be directed to the Payroll Earnings mailbox.