logo

Date: December 18, 2017

Bulletin Number: Other-39

line
Subject New Overtime Earnings Codes for Overtime Eligible Employees in SUNY Construction Fund (SCF) Civil Service Employees Association (CSEA) BU 97

Purpose To provide the State University Construction Fund instructions for new overtime earnings codes to be used for Time Entry overtime payments.

Affected Employees

Employees in Bargaining Unit 97 who meet the eligibility criteria.

Background The State University Construction Fund’s Board Resolution 2017-21 authorizes the Memorandum of Agreement between the State University Construction Fund and the Civil Service Employees Association (CSEA), signed 10/06/2017, which provides for a change in the calculation of overtime for all eligible members.

Prior to the Memorandum of Agreement, overtime was calculated using the factor of .00075 based on a denominator of 2,000 hours.  The new agreement changes the overtime factor and will be implemented in two phases.

For overtime earned on or after 11/30/2017 for Administration payroll overtime will be paid using the overtime factor of .000735, based on a denominator of 2,040 hours.

Effective 04/01/2019, the overtime factor will be paid on the denominator of 2,080 hours and be changed to .00072.  This change will be covered in a future bulletin.

Effective Date(s) The new overtime earnings codes for overtime eligible employees in the SUNY Construction Fund (SCF) Bargaining Unit 97 will be paid using the following effective date and check date:

Pay Cycle/Pay Period Type

Effective Date

Check Date

Administration Lag

11/30/2017

12/27/2017


Eligibility Criteria Employees in the SUNY Construction Fund (SCF), Bargaining Unit 97 who have overtime earnings on or after 11/30/2017 date will be paid at the revised overtime rate per the Memorandum of Agreement.

OSC Actions OSC has created a new Earns Code and updated certain existing Earns Codes to be used to report overtime for eligible SUNY Construction Fund (SCF) Bargaining Unit 97 employees as indicated below:

The following Earn Code has been created in PayServ:

New Earn Code

Description

Replaces

Associated Retro Code

Replaces

 OCS

OT for Annual CSEA

OTA – Overtime for Annual

R2C – Retro Overtime CSEA

ROA – Retro OT - Annuals


Agency Actions To report the new Overtime Earnings Code the agency must submit the Earn Code in the Time Entry page using the following procedures:

Earnings Begin Date:

Effective date started

Earnings End Date:

Effective date ended

Earn Code:

Enter appropriate code

Hours/Units:

Number of Hours/Units where practicable

Comments:

Agency must enter a comment identifying eligible purpose for overtime that exceeds the maximum on the Earns Table

The Agency must use the new overtime factor in the calculation when submitting any payments using override codes such as OTT and OTO.

The Agency must continue to use Earns Code OTK – OT Hourly/Biweekly to pay overtime to hourly and biweekly employees.

Tax Information These monies are taxable income, will be included in the employee’s taxable gross and are subject to all employment and income taxes.  Income taxes will be calculated using the employee’s current Tax Marital Status and Withholding Allowances on the Update Employee Tax Data page in PayServ.

The adjustments (Retro (RXX)) are supplemental taxable income, will be included in the employee’s taxable gross income and are subject to all employment and income taxes.

Federal, State and New York City income tax withholding will be calculated using the Aggregate method.   Yonkers income tax withholding will be calculated using the Flat Rate method (1.61135% for Yonkers residents and 0.50% for Yonkers non-residents).

Payroll Register and Employee Paycheck/Advice The Earnings Codes and the amount will be displayed on the payroll register.  The earnings description and the amount will be displayed on the employee’s paycheck or advice.

Questions Questions about this bulletin can be directed to the Payroll Earnings mailbox.