Subject

April 1, 2006 Salary Increase for SUNY Construction Fund Employees in Bargaining Units 96 and 97

Purpose

To notify the SUNY Construction Fund of OSC’s automatic processing of the 3.0% Salary Increase and to provide instructions for payments not processed automatically.

Affected Employees

Eligible SUNY Construction Fund employees in Bargaining Units 96 and 97.

Background

The State University Construction Fund Resolution and Chapter 103 of the Laws of 2004 provide for a 3.0% Salary Increase for eligible employees in Bargaining Units 96 and 97.

Effective Date

4/6/06 - Paychecks dated 5/3/06, Pay Period Administration 1L.

Eligibility

Employees in Bargaining Units 96 and 97 with a Pay Basis Code of ANN or HRY, who are Active, on a Paid Leave of Absence, or on a Leave without Pay with a Reason Code of WDL, WPS or WSP effective 4/6/06.

OSC Actions

After payroll processing for Pay Period 1L (Administration) is completed, OSC will automatically insert rows in the Job Data page to reflect the April 2006 3.0% Salary Increase for annual and hourly employees in Bargaining Units 96 and 97.

• For employees who are Active, on a Paid Leave of Absence or on a Workers; Compensation Leave, OSC will insert a row in the employee Job Data record using the Action/Reason of PAY/SAC (Pay Rate Change/Mass Salary Increase) with an effective date of 4/6/06 (Administration).

• For employees who are Inactive or on a Leave of Absence without Pay on 4/6/06, the increase will be applied to the employee’s Job Data record only if the employee is returned to the payroll in Bargaining Unit 96 or 97 in Pay Period 1. Rows will be inserted as of the effective date of the Return from Leave action using the Action/Reason of PAY/CSL (Pay Rate Change/Correct Salary) and the new salary.

• Any subsequent rows on the Job Data record will also be updated automatically by inserting additional rows with the Action/Reason of PAY/CSL (Pay Rate Change/Correct Salary) provided the employee remained in Bargaining Unit 96 or 97.

Agency Actions

The agency must submit Pay Rate Changes on the Job Action Request page for eligible employees identified on the Mass Salary Increase Exception Report (NHRP709). Pay Changes are required for all rows on the employee’s Job Data page that are subsequent to the effective dates of the General Salary Increases.

The agency must review the Job Data records of the employees identified on the Mass Salary Increase Exception Report (NHRP 709) with the message “position and job do not match” and contact the Position Management Unit to determine the appropriate action. After the Position and the Job Data records are reconciled, the agency must submit the appropriate Pay Changes on the Job Action Request page.

Control-D Reports

The following Control-D report will be available prior to processing of the automatic Salary Increases. This report is available on 3/31/06.

NHRP709 Mass Salary Increase Exception Report
This report identifies employees who did not receive an automatic General Salary Increase. Fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage and Salary. The report identifies the reason the employee’s salary was not increased with the following message:

• Position and Job do not match.

The following Control-D reports will be available after processing of the automatic Salary Increases:

NHRP 704 Mass Salary Payment Report
This report identifies all employees who received the General Salary Increase. The report identifies the employee’s last salary that was automatically increased in an eligible bargaining unit. Other fields on the report include the EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage and Action Reason.

NHRP709 Mass Salary Increase Exception Report
This report identifies employees who did not receive an automatic General Salary Increase. Fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage and FTA Salary. The report identifies the reason the employee’s salary was not increased with the following message:

• Position and Job do not match.

Questions

Questions regarding this bulletin may be directed to the Payroll Audit mailbox.