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Date: February 17, 2009
Bulletin Number: SP-109
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Subject

Payment of Out-of-Title Work for Employees of the New York State Police Represented by the Police Benevolent Association (PBA)

 

Purpose

To inform the agency of new Additional Pay earning codes and to provide instructions to pay the out-of-title work.

 

Affected Employees

Troopers in Bargaining Unit 07 and Commissioned/Non-Commissioned Officers in Bargaining Unit 17.

Background

Pursuant to the Memorandum of Agreement, dated May 5, 2005, between the State of New York and the Police Benevolent Association, members working in an out-of-title capacity are entitled to compensation at the rate of the higher grade.

 

Effective Date(s)

On and after April 3, 2008.

 

Contract Provisions and Eligibility Criteria

In the event of an existing vacancy, a Field Commander may designate a member to serve in an “Acting” capacity.  This member is entitled to receive the difference in pay between the “Acting” rank and that of their current rank from the first day of the “Acting” assignment.

The assignment must be for fifteen (15) or more working days in order to be eligible to receive the out-of-title compensation.

This payment is pensionable and included in the calculation of Overtime.

 

OSC Actions

OSC has created two (2) new Additional Pay earnings codes to be used to pay the out-of-title compensation to eligible employees:

  • GRV

(State Police Grievance) must be used to report the out-of-title worked

  • AGR

(Adj St Police Grievance) must be used to report mid-pay period adjustments to the out- of-title worked

 

Agency Actions

Beginning February 12, 2009,  the agency must use the following procedure when reporting the out-of-title payments on the Additional Pay page:

Earnings Code:

GRV

Effective Date:

4/3/08 or the date employee becomes eligible for the payment

End Date:

The date the out-of-title work ceases or 6 pay periods from the effective date, whichever comes first

Additional Earnings:

The annual difference between the employee’s current  salary and “acting’ salary


Earnings Code:

AGR

Effective Date:

The mid-pay period date the employee becomes eligible for the payment

End Date:

N/A

Earnings:

The difference in the biweekly amount paid by the system and the over or underpayment for that partial payperiod

Goal Amount:

Same as Earnings amount

For payments prior to 4/3/08, the agency must use the following procedure when reporting the out-of-title payments on the Time Entry page:

Earnings Begin Date:

Date employee becomes eligible for the payment prior to 4/3/08

Earnings End Date:

The date the out-of-title work ceases or 4/2/08,
whichever comes last

Earn Code:

ADJ

Amount:

Applicable amount

The agency must enter the following information on the General Comments page in the same pay period in which the out-of-title payment is submitted:

  • Employee’s current title and salary
  • “Acting” title and salary
  • Calculation of the difference in salaries
  • Calculation of the amount to be paid
  • Number of pay periods to be paid
  • End date of the payment, if known
Questions Questions about this bulletin may be e-mailed to the Payroll Audit mailbox.