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Date: November 14, 2011

Bulletin Number: SP-139

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Subject

2011 State Police Holiday Bonus Payment

Purpose

To explain OSC’s automatic processing and to provide instructions for payments not processed automatically.

Affected Employees

Employees represented by the New York State Police Investigators Association (Bargaining Unit 62) who meet the eligibility criteria.

Effective Date(s)

Payment will be made in a separate check dated December 7, 2011.

Background

Pursuant to Chapter 70 of the laws of 2009 which implemented the agreement between New York State Police Investigators Association (NYSPIA) and provides for an annual Holiday Compensation (Bonus) payment for employees who are members of NYSPIA (Bargaining Unit 62).

Payment Amount and Eligibility Criteria

Employees in Bargaining Unit 62 who are Active or on Paid Leave status on 11/1/11 are eligible for a Holiday Bonus payment in the amount of $1,536.

Eligible employees on an approved Leave Without Pay on the eligibility date are entitled to the payment provided the employee returns to the payroll within one year of the eligibility date.

Employees on paid or unpaid Military Stipend Leave on 11/1/11 may receive this payment immediately.

OSC Actions

OSC will automatically pay the 2011 Holiday Bonus to eligible Police Investigators who are Active or on a Paid Leave of Absence on the effective date of 11/1/11 using Time Entry code HSP.

Employees on unpaid Military Stipend Leave will not be processed automatically and must be submitted by the agency.

Agency Actions

The agency must submit the following Time Entry transaction for eligible employees who were not on  the payroll or were on an unpaid Military Stipend Leave on 11/1/11 beginning in Pay Period 17 Lag/18 Current:

Earnings Begin Date:

11/1/11 or date returned to payroll

Earnings End Date:

Same as Begin Date

Earn Code:

HSP

Amount:

$1,536


Miscellaneous Payment
Information

The Holiday Bonus is pensionable but is not included in the calculation of overtime.

There will be no direct deposit for this payment.

Tax Information This payment is subject to all tax withholdings. If there is an additional tax amount in the employee’s record, the additional tax will be deducted from both the regular paycheck and the separate check for the Holiday Bonus payment.

Control-D Report

The following Control-D report will be available after processing of the State police Holiday Bonus:

NPAY771 Time Entry Payment Report
This report will be available after the automatic processing of the State Police Holiday Bonus is loaded into the Time Entry page. Fields on the report include EmplID, Employee Record Number, Employee Name, Earn Code, Earns End Date, Grade, Bargaining Unit, part Time % and Amount.

Questions

Questions about this Bulletin may be directed to the Payroll Earnings mailbox.