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Date: May 22, 2013

Bulletin Number: SP-146

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Subject

2012-2013 State Police Fitness Bonus Payment

Purpose

To provide the Division of State Police instructions for processing the 2012-2013 Fitness Bonus Payment.

Affected Employees

Employees of the Division of State Police in the State Police Troopers Unit – BU07, the State Police Commissioned/Non-commissioned Officers Unit (CO/NCO) – BU17 and the State Police Investigators Unit (BCI) – BU62 who meet the eligibility criteria.

Background

Pursuant to Chapter 69 of the Laws of 2009 which implemented the 2007-2011 Agreements between the State of New York and the Police Benevolent Association of the New York State Troopers, members of the State Police Troopers Unit and the State Police Commissioned/Non-commissioned Officers Unit who satisfy the fitness requirements developed by the Division of State Police during the fiscal year, shall receive an annual fitness bonus.

Pursuant to Chapter 70 of the Laws of 2009 which implemented the 2007-2011 Agreement between the State of New York and the New York State Police Investigators Association, members of the State Police Investigators Unit who satisfy the fitness requirements developed by the Division of State Police during the fiscal year, shall receive an annual fitness bonus.

Effective Date(s)

Administration Pay Period 5L/6C, paychecks dated 06/19/13.

Eligibility Criteria

Annual salaried employees of the Division of State Police in BU07, BU17 or BU62 who satisfy the fitness requirements will receive a fitness bonus.  The fitness bonus payment amount is based on the bargaining unit to which a member was assigned on the date of the physical fitness test.

Following are the payment amounts for the 2012-2013 Fitness Bonus Payment.

Bargaining Unit

Payment Amount

BU07

$722.16

BU17

$606.70

BU61

$455.31

Members of the State Police Investigators Unit (BU62) who return from military leave or another approved leave of absence and pass the 2012-2013 fitness test may be entitled to fitness bonus payments for 2009, 2010 and 2011.

Agency Actions

To pay the 2013 Fitness Bonus Payment to eligible employees, the agency must submit the following information on the Additional Pay page using Earnings Code FTA.

Earnings Code:

FTA

Effective Date:

03/29/12

OT Eff Date:

03/29/12

Annual Addl Earnings:

Applicable amount

End Date:

03/27/13 or the last date the employee was in a position eligible to receive FTA prior to 03/27/13

Goal Balance:

Leave blank

If an employee is entitled to one or more fitness bonus payments for any fiscal year prior to 2012-2013 and there are no subsequent effective dated rows on the Additional Pay page, the agency must enter the rows concurrently starting with the earliest fiscal year’s payment.

If there are subsequent effective dated rows on the Additional Pay page that prevent the agency from entering a row for a prior fiscal year’s payment, the agency must submit a Data Chg on the Job Action Requests page using the Reason code COR (Cor History) and request that the row(s) be inserted.

The agency must contact OSC to ensure the rows process correctly since the End Date is a retroactive date.

Overtime Calculation Information

The fitness bonus payment must be included in the calculation of overtime compensation.  The 2012-2013 Fitness Bonus Payment will be included in the calculation of overtime earned from the OT Eff Date through the End Date on the employee’s Additional Pay page for Earnings Code FTA.

Retirement and Deduction Information

The fitness bonus payment is included as salary for retirement purposes.

All general deductions for employees who are Terminated, Retired or Deceased at the time of payment will be cancelled automatically by OSC with the exception of the following:

Deduction Code

Description

410

Health Care Spending Account

420

NY Dependent Care Contribution

425

Repay State Loans/Debt

426

Higher Ed Repay State Loan

428

Dependent Care

433

Total Unemployment Ins Owed

500

Medicare Deficiency

501

Social Security Deficiency

502

NYS SS/Medicare Deficiency

GARNSH

Garnishments

HIATRG

Regular After Tax Health

HIATSP

Special After Tax Health Adj

HIBTRG

Regular Before Tax Health

HIBTSP

Special Before Tax Health Adj


Payroll Register and Employee’s Paycheck/Advice

The Earnings Code FTA and the amount paid will be displayed on the Payroll Register.  The Earnings Description Fitness Bonus and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

Undeliverable Checks

If the agency has made an effort to deliver the check to the employee but the check has been returned and is undeliverable, the agency should forward the check to the NYS Department of Tax and Finance, Division of Treasury, per instructions in Payroll Bulletin No. 908.

Checks issued to eligible employee who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P) and a Report of Check Exchange (Form AC 1476-P).

For recipients of a previously deceased employee’s payroll check where a Next of Kin Affidavit and Report of Check Exchange forms have been submitted, OSC will accept a photocopy of these forms to process the exchange of the check.

Questions

Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.