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Date: November 1, 2017

Bulletin Number: SP-182

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Subject 2017 State Police Expertise Pay

Purpose To inform the Division of State Police of OSC’s automatic processing of the 2017 State Police Expertise Pay.

Affected Employees Employees of the Division of State Police in the State Police Investigators Unit (BCI) – BU62 who meet the eligibility criteria.

Background Chapter 234 of the Laws of 2016, which implemented the 2011-2018 Agreement between the State of New York and the New York State Police Investigators Association (NYSPIA), provides for an annual expertise payment.

Effective Date(s) The 2017 State Police Expertise Pay will be processed in Administration Pay Period 17L/18C, paychecks dated 12/13/17.

Eligibility Criteria Employees in Bargaining Unit 62 who have a Payroll Status of Active, Leave With Pay or Leave of Absence with an Action/Reason code of Leave of Absence/MLS (Mil Stip), Leave of Absence/MTS (Military Training Stipend) or Leave of Absence/MLL (Mil Lv) on 11/01/17 are eligible for the Expertise Pay.

OSC Actions OSC will automatically insert a row on the Additional Pay page for employees who meet the eligibility criteria on 11/01/17 as follows:

Earnings Code:

EXP

Effective Date:

11/01/17

OT Eff Date:

11/01/17

Annual Addl Earnings:

$2450

End Date:

10/31/18


Control-D Report After the automatic processing of the 2017 State Police Expertise Pay is completed, the following Control-D report will be available for agency use.

NPAY770 – One Time Payment Report

This report identifies all employees who received the 2017 State Police Expertise Pay effective 11/01/17.

Overtime Calculation Information The Expertise Pay is included in the calculation of overtime compensation (refer to the Online Payroll Manual accessed from the PayServ Bulletin Board – Payroll Manual > Earnings Manual > Payments/Withholdings > Overtime Compensation).  The 2017 Expertise Pay will be included in the calculation of overtime earned from the OT Eff Date through the End Date on the employee’s Additional Pay page for Earnings Code EXP.

If an employee is appointed to an ineligible position effective after receiving the 2017 Expertise Pay, the payment cannot be included in the compensation calculation of any overtime earned after the date of the appointment.  Therefore, the agency must insert a row on the Additional Pay page at the Effective Date level of Earnings Code EXP and enter the following information.

Effective Date:

Last date in eligible position (date prior to appointment)

OT Eff Date:

Same as original OT Eff Date

Annual Addl Earnings:

Same as original amount (populates automatically)

End Date:

Same as Effective Date

Goal Balance:

Same as Annual Addl Earnings (to prevent making another payment)


Retirement Information

The Expertise Pay is pensionable.
Tax Information The 2017 State Police Expertise payment is supplemental taxable income, will be included in the employee’s taxable gross and is subject to all employment and income taxes.

Federal, State and New York City income tax withholding will be calculated using the Aggregate method, based on the employee’s current Tax Marital Status and Withholding Allowances on the Employee Tax Data page in PayServ.  Yonkers income tax withholding will be calculated using the Flat Rate method.   Yonkers Flat Rate Withholding is 1.61135% for Yonkers residents and 0.50% for Yonkers non-residents.

Payroll Register and Employee’s Paycheck/Advice The Earnings Code EXP and the amount paid will be displayed on the Payroll Register.  The Earnings Description Expertise Pay SP BU62 and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

Questions

Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.