PaySr Bulletins - State Police

Subject: New Earnings Codes for 12 Hour Workday Employees Bulletin No. SP27
Date:   7/7/99
Employees Affected:  Negotiating Unit 07 Employees who are Participating
                             in the 12 Hour Workday Pilot Program
For Negotiating Unit 07 employees who have elected to participate in the 12-hour workday pilot program, new earnings codes have been established to report the Special Assignment Pay and to pay an additional 42 hours in the work year. This represents the difference between the regular workday and the 12 hour workday. These codes are only to be used for employees who are in this pilot program.

The agency payroll office may begin to process these transactions, effective immediately.

Additional 42 Hours on an Annual Basis

This payment will be paid out each pay period. To pay employees who are participating, use the earning code SPS -State Police Straight Time. These entries must be processed through the Additional Pay Panel as follows:

Earnings Code
Effective Date
Annual Addl Earnings
Earn End Date
Enter: SPS
Enter: 05171999
Enter: Dollar Amount
Enter: 05162000

It will not be necessary to submit an adjustment for retroactive pay periods. The system will automatically calculate any adjustment that the employee is due using the earnings code RTS (Retro Straight Time). For employees who have salary changes, factor changes or percentage changes, the agency needs to submit a transaction to change the amount to be paid.

Special Assignment Pay

To pay eligible employees, use the earn code SPB - Special Assignment/12 hr. These entries must be processed through the Time Entry Panel as follows:

Earnings Begin Date
Earnings End Date
Earn Code
Units
Enter: Begin Date of Special Assignment Earned
Enter: End Date of Special Assignment Earned
Enter: SPB
Enter: Number of Units

Payroll Register and Check Stub/Advice

The appropriate earnings codes (SPB, SPS and RTS) and amount will be displayed on the Payroll Register and the employee’s paycheck or direct deposit advice.

Questions

Questions may be directed to your agency auditor in the Payroll Audit Section.